Onboarding Specialist

Pride Health is looking for Onboarding Specialist support our client’s medical facility, which is Boston, MA

Location – Boston, MA

Pay range - $30 TO $35/hr on W2

Length of assignment – 16 weeks of Contract

Job Summary

The Senior Onboarding Specialist is responsible for managing and improving the end-to-end onboarding experience for all new hires and rehires. This role ensures timely completion of onboarding documentation, occupational health requirements, background checks, payroll system entry, compliance audits, and orientation coordination.

This highly visible role will partner cross-functionally with Recruiting, Compensation & Benefits, HR Operations, and hiring managers to deliver a seamless and compliant onboarding experience while driving process improvements and operational excellence.

Key Responsibilities

• Coordinate onboarding activities for all new hires and rehires, ensuring timely completion of required documentation and compliance requirements.
• Schedule occupational health appointments and monitor completion status.
• Manage new hire paperwork including I-9s, onboarding documents, orientation communication, and payroll setup.
• Process and monitor background checks, CORI checks, and adverse action communications when applicable.
• Enter and maintain employee records accurately within HRIS/payroll systems and applicant tracking systems.
• Maintain onboarding trackers, dashboards, and reporting metrics.
• Partner with recruiting teams, hiring managers, and HR stakeholders to ensure a positive onboarding experience.
• Track and reduce time-to-start metrics through process improvements and operational efficiencies.
• Conduct audits for onboarding compliance, E-Verify/I-9 requirements, and personnel file completeness.
• Provide onboarding metrics, reporting, and insights to leadership teams.
• Support onboarding and orientation for executive-level hires.
• Identify process gaps and implement continuous improvement initiatives.
• Manage multiple priorities and small-scale projects independently in a fast-paced environment.
• Respond to escalations, perform root cause analysis, and develop solutions to improve onboarding operations.
• Support additional HR projects and responsibilities as assigned.

Required Qualifications

Education

• Bachelor’s Degree (BS/BA) required

Experience

• Minimum 5 years of experience in onboarding, recruiting coordination, HR operations, or high-volume administrative support.
• Experience working in fast-paced, high-volume environments required.
• Previous project management or operations experience strongly preferred.
• Experience using Applicant Tracking Systems (ATS) required.
• Workday experience preferred.

Required Skills & Competencies

• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and meet tight deadlines
• Strong analytical and reporting capabilities
• Demonstrated ownership, accountability, and problem-solving skills
• Ability to work independently and collaboratively across teams
• Strong business acumen and stakeholder management skills
• Experience creating process improvements and operational efficiencies
• Detail-oriented with strong compliance and audit management abilities

Pride Global and its affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Pride Global and its affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Pride Global, and its affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.