FT Administrative Assistant | Community Programming

Job Description

Job Description

Job Title: Community Programming Assistant
Pay: Starting at $18/hour
Location: State College, PA
Schedule: Full-Time (37.5 hours)

The Arc of Centre County is seeking a highly organized and detail-oriented Administrative Assistant to support our Community Programming Department, including Home and Community Services (HCS), Community Participation Support (CPS), and Supported Living programs.

This is an administrative position focused on documentation, compliance, reporting, and operational support. This position is not responsible for providing direct care to individuals served by The Arc of Centre County.

Schedule & Pay

• Starting pay: $18/hour
• Full-time (37.5 hours per week)
• Consistent, yet flexible, weekday schedule
• Opportunities for professional growth and advancement

Benefits

• 26 hours of paid training per year
• 6 premium holidays annually; time-and-a-half pay for hourly employees who work those holidays
• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life and AD&D Insurance
• Short-Term and Long-Term Disability
• Voluntary Life Insurance
• Employee Assistance Program (EAP)
• 401(k) Retirement Plan

Required Qualifications

• 18 years of age or older
• High School Diploma or GED required
• Associate's Degree in Business, Human Services, or a related field preferred
• Minimum of one year of administrative experience required
• Experience in human services, healthcare, or another regulated environment preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Ability to maintain confidentiality and comply with HIPAA requirements
• Ability to obtain required physical and TB test

What You'll Do

• Provide administrative support to the Community Programming Department
• Review and maintain service documentation to ensure accuracy, completeness, and compliance
• Assist with monthly and quarterly reporting requirements
• Support billing and Electronic Visit Verification (EVV) processes
• Maintain organized and confidential records
• Compile data and generate reports for leadership
• Support communication between staff, Supports Coordinators, and other stakeholders

What Makes This Role Unique

This position provides an opportunity to play an important role in supporting services for individuals with intellectual and developmental disabilities without providing direct care.

The Community Programming Assistant works closely with leadership, program staff, and external stakeholders to ensure services are documented accurately, regulatory requirements are met, and programs operate efficiently.

Growth Opportunities

• Cross-Department Experience: Gain exposure to multiple service areas including Home and Community Services, Community Participation Support, Supported Living, Residential Services, and Employment Services.
• Professional Development: Build experience in compliance, documentation review, billing support, scheduling, quality assurance, and human services administration.
• Internal Promotion Culture: The Arc of Centre County is committed to promoting from within whenever possible. Many members of our leadership team began their careers in entry-level positions and advanced through professional growth opportunities.

About the Role

The Community Programming Assistant serves as a key administrative support position within The Arc of Centre County's Community Programming Department. This role helps ensure compliance with Department of Human Services (DHS) and Office of Developmental Programs (ODP) regulations while supporting the daily operations of community-based services.

This position is ideal for individuals who enjoy organization, problem-solving, data management, and supporting a mission-driven team that makes a difference in the lives of others.

Questions? Text Mo at View phone number on ziprecruiter.com

The Arc of Centre County is an Equal Opportunity Employer and a United Way Agency.