Office Assistant

Office Assistant

Exciting opportunities at Maverick Payments! Join our fast-paced, growing company and further your career with Maverick Payments, where you can thrive, your ideas are valued, and your colleagues feel more like family than coworkers! Maverick Payments is a family-owned and privately held full-service payment provider. Located in Calabasas, California, Maverick has created innovative technology designed for sales organizations, such as ISO's and ISV's, looking to monetize payments by reselling our white-labeled payments stack.

About the Position: Reporting to the VP, Human Resources, the Office Assistant is responsible for supporting the smooth operation of the office and assisting with day-to-day administrative functions. This position provides front office support, assists employees and visitors, manages office supply needs, and performs a variety of clerical and administrative duties to help maintain an organized and efficient work environment.

Responsibilities:

• Supports front desk and lobby operations of the Maverick office and serves as a professional point of contact for incoming visitors and guests.
• Greets visitors, checks them in, and notifies personnel of their arrival.
• Provides general support to visitors, ensuring they are comfortable and connected with the appropriate office personnel.
• Assists with organizing office operations and administrative procedures.
• Helps maintain conference rooms in a clean and orderly condition and assists with room setup for visitors, training sessions, and new hire orientations.
• Assists with incoming and outgoing correspondence, including emails, mail, packages, and deliveries.
• Monitors office, kitchen, and break room supplies and assists with inventory management and ordering.
• Supports coordination of weekly, monthly, and special lunch orders as needed.
• Assists in maintaining office equipment and general office organization.
• Coordinates with building management, vendors, cleaning services, catering, and security personnel as directed.
• Assists with submitting invoices and documentation to accounting for reconciliation.
• Helps submit work orders and schedule repairs for office space and equipment.
• Assists with planning and coordinating office events, celebrations, meetings, and conferences.
• Supports Spirit Squad activities, including meeting coordination, documentation, and event preparation.
• Assists with new hire onboarding activities, including preparing orientation materials, reserving meeting rooms, assembling packets, and coordinating meals as directed.
• Coordinates employee travel arrangements and accommodations as assigned.
• Assists with company communications, calendars, announcements, and other employee engagement activities.
• Supports the Employee of the Month survey process and assists with communications regarding employee recognition programs.
• Assists employees with temporary badge issuance and related documentation as needed.
• Performs general administrative support duties, including filing, data entry, document preparation, scanning, copying, and correspondence.
• Supporting specialized projects on an as-needed basis as directed by Department or Company leadership.
• Other duties as assigned.

Qualifications:

• High School Diploma or equivalent.
• 1-3 years of administrative, clerical, receptionist, or office support experience.
• CA Driver's License and registration.

Preferred:

• Experience working in a fast-paced office environment.
• Experience coordinating meetings, travel arrangements, or office events.

What We Offer:

• Competitive Salary, Bonuses and Incentives.
• Comprehensive employer sponsored health, vision, and dental insurance programs.
• Paid time off, Paid Sick and Paid Holidays.
• 401K plan with up to a 4% matching contribution.
• Commitment to Career Development and Advancement.
• Employee Recognition Programs & Company Sponsored Events
• Vibrant Office Culture, Team Building, Birthdays, Work Anniversaries, Snacks, and more!

Pay Range: $23 - $28/hr. This position will consider candidates to report on site in the Los Angeles area.

Maverick Payments is an Equal Opportunity Employer. Pay Transparency Notice: At Maverick Payments, we believe in openness, honesty, and empowering our candidates to make informed career choices. As part of our commitment to transparency, we disclose the salary range for our positions. These ranges reflect our dedication to fair compensation practices and recognize the value that each team member brings to our organization. The final salary offer will be based on factors such as your experience, skills, and qualifications. Non-Solicitation from Third Parties: Do not contact Maverick Payments about this position unless you are a job seeker and potential applicant for this position. Do not contact Maverick Payments about other services, products or commercial interests. Notice to Agency and Search Firm Representatives: Maverick Payments is not accepting unsolicited resumes from agencies and/or search firms for this or other job postings. Resumes submitted to any Maverick Payments employee by a third-party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Maverick Payments. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Fair Chance Ordinance: Maverick will consider qualified applicants with criminal histories in a consistent manner with the Los Angeles Fair Chance Initiative for Hiring.