Experienced Administrative Assistant

Benefits: Birthday Leave 401(k) Health insurance Training & development We are seeking a detail-oriented and organized Legal Secretary- Subpoena Department to help us prepare and process subpoenas for medical records. Familiarity with legal clerical work and a basic knowledge of legal procedures and subpoenas is preferred, but we will train the right Candidate! What does a Legal Secretary in our Subpoena Department do? The Legal Secretary in the Subppoena Department will be responsible for creating and processing subpoenas, ensuring compliance with legal and privacy regulations, and ensuring that records are provided to authorized parties. KEY RESPONSIBILITIES: Receiving and Creating Subpoenas: Create, handle and process requests for records, including subpoenas from legal parties and other authorized entities. Verifying and Ensuring Compliance: Verify the validity of requests, ensuring they comply with relevant laws, regulations, and the organization's policies, including HIPAA. Documentation and Record Keeping: Maintain detailed records of requests, releases, and any related actions, ensuring accurate documentation and tracking of all activities. Coordination and Communication: Communicate effectively with staff, legal representatives, and other parties, providing assistance and addressing inquiries related to the status of medical record requests. SKILLS AND QUALIFICATIONS: MUST HAVE: Excellent Communication Skills: Ability to communicate clearly and professionally with various stakeholders. Attention to Detail: Ability to accurately and meticulously handle sensitive information. Problem-Solving Skills: Ability to identify and resolve issues related to record requests and releases. MS Office software familiarity (Word, Excel) required; Type min. 45 wpm Familiarity with Legal Processes as Related to Medical Records: Understanding of legal procedures, subpoenas, and court orders Understanding of HIPAA and Other Regulations