Human Resources Intern

Job Summary: The Human Resources Intern is responsible for providing general administrative support to the human resources office, with a primary focus on assisting with open enrollment and special projects during the fall semester, as well as providing front desk coverage as needed.

We have two shifts available:

• M-F 8:00AM-12:30PM
• M-F 12:30PM-5:00PM

Duties and Responsibilities:

• Responsible for organizing and managing physical and digital files, documents, and records. This can include creating new files, labelling and categorizing documents, and ensuring that items are up to date.
• Assist with organizing HR documents and disseminating them to employees and managers in all offices.
• Assists with open enrollment during the fall benefits enrollment period, including preparing enrollment materials, answering employee questions, and tracking completed forms.
• Supports special HR projects throughout the fall semester as assigned.
• May provide front desk coverage as needed, including greeting visitors, answering phone calls, and directing inquiries to the appropriate HR team member.
• Performs other related duties as assigned.

Qualifications:

• Must be Bilingual in Spanish & English.
• Reliable transportation and a valid driver's license.
• Highly organized and able to manage multiple tasks and priorities simultaneously.
• Must have attention to detail.
• Ability to maintain confidential information and sign a confidentiality agreement.
• Detail-oriented and able to identify errors or discrepancies in data or documents. Should be able to maintain accurate records and ensure that paperwork is complete.
• Some knowledge of human resource functions.
• Works with little supervision, strong leadership skills, and capability of working with diverse personalities.
• Ability to handle stressful situations when they arise and make sound judgements.
• Excellent verbal and written communication skills.
• Exceptional attendance.
• Proficient with Microsoft Office Suite (including Word, Excel, and PowerPoint) and the ability to learn other programs.
• Professional attitude and appearance.
• Currently pursuing an undergraduate degree in Human Resources, Business, Psychology, or a related field.
• High school diploma or equivalent required.

Recommendation letters available upon request*

Essential Functions of the Job:

• Sits for several hours or more per day.
• May stand and walk several hours per day.
• Sometimes lifts and carries heavy objects.
• Bends, stretches, reaches and twists while performing duties of the job.
• Frequently uses fingers to operate telephone, grasp and use writing implements and papers, operate calculator and computer, and perform other job duties.
• Must have correction vision to:

i) Complete forms and other necessary paperwork

ii) Be aware of surroundings and location of items needed

iii) Perform various job duties

• Must have corrected hearing to listen to:

i) needs of customers in person and over the telephone

ii) needs and advice from supervisor and co-workers

iii) the environment to be aware of surroundings

• Must be able to communicate effectively with management, coworkers, and customers, both over the phone and in person.
• Must be alert and able to identify a hazard, should one occur, in order to avoid it, by correcting immediately or reporting immediately as necessary.
• II. Exertion Requirements: Light
  Activity
  
  
  Load/Weight/Force
  
  
  Duration
  
  
  Pushing
  
  
  A negligible amount of force to initiate and/or maintain
  
  
  Constantly
  
  
  Pushing
  
  
  Up to 10 lbs. of force to initiate and/or maintain
  
  
  Frequently
  
  
  Pushing
  
  
  Up to 20 lbs. of force to initiate and/or maintain
  
  
  Occasionally
  
  
  Pulling
  
  
  A negligible amount of force to initiate and/or maintain
  
  
  Constantly
  
  
  Pulling
  
  
  Up to 10 lbs. of force to initiate and/or maintain
  
  
  Frequently
  
  
  Pulling
  
  
  Up to 20 lbs. of force to initiate and/or maintain
  
  
  Occasionally
  
  
  Lifting
  
  
  A negligible amount of force to initiate and/or maintain
  
  
  Constantly
  
  
  Lifting
  
  
  Up to 10 lbs.
  
  
  Frequently
  
  
  Lifting
  
  
  Up to 20 lbs.
  
  
  Occasionally
  
  
  Carrying
  
  
  A negligible amount of force to initiate and/or maintain
  
  
  Constantly
  
  
  Carrying
  
  
  Up to 10 lbs.
  
  
  Frequently
  
  
  Carrying
  
  
  Up to 20 lbs.
  
  
  Occasionally
  III. Sensory Requirements: Light
  
  
  Activity
  
  
  Requirement
  
  
  Hearing
  
  
  Corrected to detect a minimum amplitude of 65 dB(A) for normal speaking voice at a distance of three feet.
  
  
  Vision
  
  
  Corrected to 20/40
  
  
  Color Discrimination
  
  
  n/a
  
  
  Taste
  
  
  n/a
  
  
  Smell
  
  
  n/a
  
  
  Talk
  
  
  Talking with a normal voice approximates to sound pressure level 65 dB(A)

• Must be Bilingual in Spanish & English.
• Reliable transportation and a valid driver's license.
• Highly organized and able to manage multiple tasks and priorities simultaneously.
• Must have attention to detail.
• Ability to maintain confidential information and sign a confidentiality agreement.
• Detail-oriented and able to identify errors or discrepancies in data or documents. Should be able to maintain accurate records and ensure that paperwork is complete.
• Some knowledge of human resource functions.
• Works with little supervision, strong leadership skills, and capability of working with diverse personalities.
• Ability to handle stressful situations when they arise and make sound judgements.
• Excellent verbal and written communication skills.
• Exceptional attendance.
• Proficient with Microsoft Office Suite (including Word, Excel, and PowerPoint) and the ability to learn other programs.
• Professional attitude and appearance.
• Currently pursuing an undergraduate degree in Human Resources, Business, Psychology, or a related field.
• High school diploma or equivalent required.