Project Manager

Job Description

Job Description

Description:

Job Title: Project Manager

Department: Creative Production

Reports To: Director of Client Services

FLSA Status: Exempt

Summary

The Project Manager at Rock Steady Productions is responsible for leading and 

coordinating creative and fabrication projects from concept through completion. This role 

requires exceptional organizational, communication, visual design and fabrication skills. You 

will act as a liaison between clients and internal cross-functional teams, ensuring all design 

and build deliverables are executed on time, within scope, and at the highest standard of 

quality. This includes projects across retail, tradeshow, brand activations and experiential 

environments. This position is full-time and requires on-site presence daily.

Classification

Exempt: This is a salaried position and is not eligible for overtime pay.

Essential Duties and Responsibilities

• Manage end-to-end project lifecycles, from initial brief and creative direction to fabrication and final delivery.
• Own project schedules, milestones, and budgets while ensuring high-quality creative and build execution.
• Interpret client goals and translate them into actionable deliverables across disciplines including design, animation, web, and environmental fabrication.
• Coordinate and align multi-disciplinary teams, including designers, fabricators, developers, and external vendors.
• Present creative work and direction to clients and incorporate feedback into project workflows.
• Ensure all stakeholder expectations are managed and met, maintaining excellent client relationships throughout the project.
• Support and mentor team members across varying skill levels to uphold brand and project standards.
• Maintain detailed project documentation including timelines, briefs, budgets, and communication logs.
• Proactively identify risks and roadblocks; develop contingency plans and escalate issues as needed.
• Uphold quality control standards and conduct final reviews for design and production deliverables.
• Regular and predictable on-site attendance is required.
• Other duties as assigned

Requirements:

Supervisory Responsibilities

This position may supervise vendors and oversee internal contributors but does not have 

direct reports.

Supervision Received

This position reports directly to the Director of Client Services.

People Contact

Frequent communication with clients, vendors, and internal production teams is essential. 

Strong interpersonal skills and the ability to lead collaborative meetings are required.

Qualifications (Knowledge, Skills & Abilities)

? At least 2 years of experience managing creative projects involving retail builds, pop

ups, premieres, trade shows, and event installations.

? Strong proficiency in developing project timelines, briefs, and managing fast-paced, 

cross-functional teams.

? Advanced visual design sensibility and experience working across multiple creative 

categories such as branding, digital design, and motion graphics.

? Exceptional verbal and written communication skills with the ability to clearly 

present creative strategies and feedback.

? Proven ability to manage multiple priorities and meet tight deadlines with high 

attention to detail.

? Hands-on, self-motivated, and team-oriented with a solutions-driven mindset.

? Comfortable interpreting client needs and guiding creative teams through complex 

problem-solving.

? Experience mentoring or managing junior creatives is a plus.

? Knowledge of design and project management software tools (e.g., Adobe Creative 

Suite, Sketch Up, Google Suite) is preferred.

Minimum Education and/or Experience

? Bachelor’s degree in Design, Marketing, Communications, or a related field; or 

equivalent combination of education and relevant experience.

? Minimum 2 years of creative project management experience.

Preferred Education/Experience

? Experience working with both internal creative teams and external fabrication 

vendors.

? Portfolio or case studies demonstrating successful project leadership across 3 or 

more creative categories.

? Background in agency or experiential marketing environments is strongly preferred.

Language Skills

? Ability to write and present creative briefs and proposals.

? Ability to effectively communicate with clients, teammates, and external partners.

? Strong editing and proofing skills for client-facing documents and visuals.

Financial Skills

? Ability to manage budgets and timelines including cost estimation, invoicing, and 

margin tracking.

Reasoning Ability

? Ability to think critically and independently solve challenges related to design scope, 

timeline conflicts, and resource allocation.

Physical Demands

? Regularly required to sit, use hands, and communicate verbally.

? Occasionally required to stand, walk, or lift objects up to 25 lbs.

? May require site visits or travel to events as needed.

Work Environment

? Office-based role with a requirement for daily on-site presence.

? Occasional travel to fabrication shops, event venues, or client locations.

? Moderate noise levels typical of a collaborative creative studio environment.

Travel

? Occasional domestic travel may be required for project site visits or event 

installations.

Equal Opportunity

Rock Steady Productions is an equal opportunity employer. All qualified applicants will 

receive consideration without regard to race, color, religion, gender, sexual orientation, 

national origin, disability, or veteran status. Reasonable accommodations are available upon 

request during the application or interview process.

Disclaimer

This job description is not intended to be an all-inclusive list of duties and responsibilities. 

Duties, responsibilities, and activities may change at any time with or without notice based 

on business needs.