Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to provide day-to-day support for business operations in Virginia. This contract-to-permanent position is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities in a busy office setting. The role includes administrative coordination, front-desk support, and assistance with insurance documentation, licensing activity, and bond-related requests. Candidates with experience in construction-related environments will be well positioned to succeed in this opportunity.

Responsibilities:
• Provide administrative support to the Business Services Manager by coordinating office tasks and keeping daily activities organized.
• Receive and direct incoming calls, greet visitors, and serve as a welcoming first point of contact for the office.
• Maintain accurate records through timely data entry, document tracking, and careful file management.
• Assist with insurance-related paperwork and help ensure required documentation is complete and up to date.
• Coordinate license renewal activities by monitoring deadlines, preparing materials, and following through on submissions.
• Support bond request processing by gathering information, preparing forms, and communicating with relevant parties.
• Help manage general office operations, including correspondence, scheduling, and routine administrative follow-up.• Previous experience in an administrative assistant, office support, or receptionist position.
• Strong verbal and written communication skills with the ability to interact professionally by phone and in person.
• Proficiency in data entry and recordkeeping with close attention to accuracy and detail.
• Ability to manage multiple assignments efficiently in a fast-paced work environment.
• Experience handling inbound calls and performing front-desk or general office responsibilities.
• Familiarity with insurance documentation or administrative work related to construction is preferred.
• Construction industry exposure is a plus.