Senior Coordinator - Talent Acquisition #4005

Job Description

Job Description

Primary Purpose:

The Senior Talent Acquisition Coordinator serves as a member of the Human Resources team, providing advanced coordination, operational leadership, and strategic support across talent acquisition, administrative support, compliance, and people care initiatives. This role is responsible for driving consistency, efficiency, and a high-quality experience throughout recruiting and onboarding processes, while serving as a trusted partner to HR colleagues, hiring managers, candidates, and interns across the organization.

In addition to managing complex, end-to-end recruitment coordination activities, the Senior Talent Acquisition Coordinator helps strengthen recruiting operations through process improvement, system accuracy, reporting, and cross-functional collaboration. This role also provides key support for the organization’s internship program, including coordination of internship recruiting, candidate communications, interview logistics, offers, onboarding, and program administration.

Essential Duties and Responsibilities:

Talent Acquisition and Internship Program Support:

• Serve as a senior coordinator for talent acquisition operations, ensuring recruiting activities are executed accurately, efficiently, and in alignment with company processes and compliance requirements.
• Provide primary coordination support for the organization’s internship program , including seasonal recruiting logistics, candidate communications, interview scheduling, hiring documentation, onboarding support, and partnership with hiring managers and program stakeholders.
• Coordinate the posting of job openings to the careers page and external job boards; ensure postings are accurate, timely, and aligned with candidate attraction strategies.
• Coordinate recruiting activities across multiple departments and disciplines, ensuring timely movement of candidates and clear communication among stakeholders.
• Schedule interviews and manage all associated logistics, including panel coordination, calendars, meeting invitations, travel arrangements, and interview feedback follow-up.
• Communicate with candidates throughout the hiring process to ensure professional, responsive, and positive experience.
• Prepare offer letters and support offer coordination, pre-employment documentation, and onboarding activities.
• Coordinate pre-employment requirements such as background checks, reference checks, and other employment-related documentation, as applicable.
• Manage the Tallgrass referral program and quarterly companywide campaigns.
• Track candidate and requisition activity and provide timely status updates to hiring managers, recruiters, and HR leadership.
• Serve as a key point of contact for hiring managers by providing guidance on recruiting workflows, timelines, interview logistics, and process expectations.
• Support internship candidate sourcing activities, outreach coordination, and relationship management with colleges, universities, and other early-career talent partners, as needed.
• Help maintain relationships with outside recruiting partners and vendors, including colleges/universities, employment agencies, external recruiters, and contingent labor vendors, as applicable.
• Assist in coordinating contingent worker requisitions and related vendor communications, as needed.

Senior Operational and Process Support:

• Take a lead role in maintaining recruiting workflows, approval processes, and operational consistency across the Talent Acquisition function.
• Identify, recommend, and help implement process improvements that increase efficiency, improve candidate experience, strengthen compliance, and reduce time-to-hire.
• Maintain accurate and organized records in the applicant tracking system and HRIS; ensure data integrity, consistency, and audit readiness.
• Support recruiting metrics, hiring pipeline reporting, and operational analysis; prepare reports and provide insights to Talent Acquisition leadership.
• Monitor job requisitions, approval workflows, and process milestones to ensure recruiting activity stays on track.
• Help establish and reinforce best practices for interview coordination, candidate communication, requisition management, and onboarding support.
• Provide day-to-day guidance, training, and informal mentorship to junior coordinators or other team members on recruiting processes, systems, and administrative best practices.
• Serve as a resource to the broader HR team for talent acquisition operations, systems, and process-related questions.

General HR Support:

• Maintain electronic and virtual filing systems.
• Ensure HRIS systems are accurate and compliant, including employee records, job postings, recruiting activity, onboarding records, and personnel files.
• Process new hire paperwork, documentation, and system setup activities.
• May provide additional HR administrative support as needed.
• Create bi-weekly all employee talent acquisition newsletter.
• Perform HR customer service functions by responding to employee questions and requests.
• Assist with department-wide initiatives and projects.

People Care and Compliance:

• Support programs across the employee life cycle, including onboarding, internships, mentorship, leadership development, professional development, and employee engagement initiatives.
• Assist in the development and implementation of human resource policies.
• Work collaboratively across HR functions, including Recruitment, Compensation, Benefits, and Payroll, to support HR priorities and initiatives.
• Comply with federal, state, and local employment laws and regulations.
• Handle highly sensitive and confidential information with discretion.
• Help ensure recruiting, internship, and onboarding processes are compliant with internal standards and external regulatory requirements.

Minimum Requirements:

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• A minimum of five (5) years of direct work experience in an Recruitment Operations may be considered in lieu of a degree.
• Minimum of five (5) years of recruiting, talent acquisition coordination, and/or HR experience required, preferably in a fast-paced environment supporting multiple departments and disciplines.
• Demonstrated experience managing multiple complex requisitions, recruiting workflows, and competing priorities simultaneously.
• Demonstrated experience coordinating recruitment and onboarding activities with a high degree of accuracy, discretion, and follow-through.
• Experience with Oracle Recruitment Cloud is highly desired.
• Experience with HRIS and applicant tracking systems, including advanced proficiency in maintaining recruiting data, requisition workflows, and reporting.
• Experience with ADP, Jira and Canva is desired, but not required.
• Expert level proficiency in Microsoft Office applications, including Teams, Excel, Word, PowerPoint, and Outlook.

Certifications, Licenses & Registrations:

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers.

Competencies, Skills, and Abilities:

• Strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to build credibility with candidates, hiring managers, leaders, and HR partners.
• Strong organizational and project management abilities, with exceptional attention to detail.
• Strong analytical and logical problem-solving skills, with the ability to identify and resolve sensitive HR issues.
• Demonstrated ability to operate with a high level of ownership, initiative, and accountability.
• Ability to work independently and as part of a highly collaborative Talent Acquisition and Human Resources team.
• Demonstrated leadership, training, and mentoring capability.
• Ability to think strategically, manage change, and drive continuous improvement.
• Strong working knowledge of applicant tracking systems, HRIS platforms, and recruiting data integrity practices.
• Ability to manage multiple priorities and deadlines while maintaining a high level of service and professionalism.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.

Working Conditions:

• Primarily an office environment with some travel to field locations, including outdoor facilities in remote locations. Travel to career fairs and networking events will be required.
• Travel is required and anticipated to be approximately 20%.
• May work non-traditional hours as needed.
• Required to carry a cell phone and be available to respond during working and non-working hours.
• The successful candidate will be required to clear a drug screen and a complete background check, including a credit report for certain positions, after an offer has been extended and prior to employment.

Preferred Education, Experience, Certifications, Competencies, Skills, and Abilities:

• Experience supporting or coordinating an internship, campus recruiting, or early-career talent program .
• Experience in the Energy, Oil, and Gas industries.
• Experience supporting recruiting metrics, analytics, and reporting for leadership.
• Experience mentoring or training junior recruiting or HR team members.

Other Responsibilities:

The statements above are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties, or skills required. This position may perform other duties as assigned.