Operations Coordinator

Job Description

Job Description

About Us: NexGoal is a corporate recruiting firm that places high quality, competitive and driven former athletes and top tier-non athlete candidates in careers with our corporate partners.

Position Our Client Is Hiring: Operations Coordinator

Our Client's Location: Chicago area

Our Client's Company Profile: A leading provider of title insurance and transaction services to both the real estate and mortgage industries.

Why Work For Our Client: Do you want to work for an industry leader? Are you driven and motivated by success? If you answered "yes" to both questions, this opportunity might be for you! Here are some perks for working with our client:

• Tons of growth and opportunities for advancement.
• Fantastic work-life balance: Monday – Friday work week with minimal travel required.
•  

Compensation and Benefits:

• Strong base salary commensurate with experience.
• Incentive program as well
• Health, dental and ancillary insurance products available.

Job Description:

• ________________________________________
  Key Responsibilities
  •    Own and manage high-volume phone and inbox communication
  •    Coordinate closings, scheduling, and time-sensitive appointments
  •    Serve as a key point of contact for clients, attorneys, and internal teams
  •    Maintain and update files and systems with accuracy and urgency
  •    Support workflow coordination to keep operations moving efficiently
  •    Assist with document revisions, follow-ups, and task tracking
  •    Identify gaps or delays and proactively keep things on track
  ________________________________________
  What Success Looks Like
  •    Communication is handled quickly, professionally, and without backlog
  •    Scheduling and coordination run smoothly with minimal oversight
  •    Files are organized, updated, and easy for the team to act on
  •    The team can focus on closing and execution without constant interruption
  ________________________________________
  Qualifications
  •    2+ years in a fast-paced administrative, operations, or coordination role
  •    Strong organizational and time management skills
  •    Ability to manage multiple priorities without losing attention to detail
  •    Clear and confident communication (written and verbal)
  •    Proficiency in Microsoft Outlook and standard business systems
  •    Comfortable working under deadlines and shifting priorities
  ________________________________________
  What We’re Looking For
  •    Someone who takes ownership and does not wait to be told what to do
  •    High attention to detail and follow-through
  •    Ability to stay organized and composed in a fast-moving environment
  •    A strong team player who understands their role in overall performance
  ________________________________________________________________________________
  Key Responsibilities
  •    Own and manage high-volume phone and inbox communication
  •    Coordinate closings, scheduling, and time-sensitive appointments
  •    Serve as a key point of contact for clients, attorneys, and internal teams
  •    Maintain and update files and systems with accuracy and urgency
  •    Support workflow coordination to keep operations moving efficiently
  •    Assist with document revisions, follow-ups, and task tracking
  •    Identify gaps or delays and proactively keep things on track
  ________________________________________
  What Success Looks Like
  •    Communication is handled quickly, professionally, and without backlog
  •    Scheduling and coordination run smoothly with minimal oversight
  •    Files are organized, updated, and easy for the team to act on
  •    The team can focus on closing and execution without constant interruption
  ________________________________________
  Qualifications
  •    2+ years in a fast-paced administrative, operations, or coordination role
  •    Strong organizational and time management skills
  •    Ability to manage multiple priorities without losing attention to detail
  •    Clear and confident communication (written and verbal)
  •    Proficiency in Microsoft Outlook and standard business systems
  •    Comfortable working under deadlines and shifting priorities
  ________________________________________
  What We’re Looking For
  •    Someone who takes ownership and does not wait to be told what to do
  •    High attention to detail and follow-through
  •    Ability to stay organized and composed in a fast-moving environment
  •    A strong team player who understands their role in overall performance
  ________________________________________________________________________________
  Key Responsibilities
  •    Own and manage high-volume phone and inbox communication
  •    Coordinate closings, scheduling, and time-sensitive appointments
  •    Serve as a key point of contact for clients, attorneys, and internal teams
  •    Maintain and update files and systems with accuracy and urgency
  •    Support workflow coordination to keep operations moving efficiently
  •    Assist with document revisions, follow-ups, and task tracking
  •    Identify gaps or delays and proactively keep things on track
  ________________________________________
  What Success Looks Like
  •    Communication is handled quickly, professionally, and without backlog
  •    Scheduling and coordination run smoothly with minimal oversight
  •    Files are organized, updated, and easy for the team to act on
  •    The team can focus on closing and execution without constant interruption
  ________________________________________
  Qualifications
  •    2+ years in a fast-paced administrative, operations, or coordination role
  •    Strong organizational and time management skills
  •    Ability to manage multiple priorities without losing attention to detail
  •    Clear and confident communication (written and verbal)
  •    Proficiency in Microsoft Outlook and standard business systems
  •    Comfortable working under deadlines and shifting priorities
  ________________________________________
  What We’re Looking For
  •    Someone who takes ownership and does not wait to be told what to do
  •    High attention to detail and follow-through
  •    Ability to stay organized and composed in a fast-moving environment
  •    A strong team player who understands their role in overall performance
  ________________________________________

What Our Client Seeks:

• Confidence and strong communication skills