Legal E-Billing Specialist (New York)

Legal E-Billing Specialist

Job Summary

We are a mass tort litigation firm seeking a skilled and detail oriented Legal E-Billing Specialist / Billing Analyst to join our team. This role would assist in the assembly and issuance of monthly legal bills through the assigned e-billing platform, ensuring compliance with client billing guidelines, and resolving billing issues as they arise.

The ideal candidate is proficient in Excel, has strong analytical abilities, and possesses the organizational discipline required to manage a high volume of monthly billing activity while maintaining accuracy and professionalism.

Key Responsibilities

Billing and Invoice Management

• Facilitate the upload and data aggregation for submission of invoices for approximately 150 clients across various platforms, including CounselLink, LegalX, LSS, Enstar, T360, Litigation Advisors, and other billing systems
• Review and reconcile invoices to ensure accuracy and compliance with client billing guidelines and outside counsel requirements
• Maintain and update client and carrier specific information, including rates, cost shares, and contacts
• Maintain accurate client records within proprietary software
• Track invoice status, identify submission issues, and address rejections and reductions promptly

E-Billing

• Prepare and submit electronic invoices using LEDES files
• Verify successful submission of invoices through designated client e billing systems
• Establish and maintain relationships with e-billing vendors
• Ensure all timekeepers and billing rates are current and approved within client systems
• Coordinate communications among e-billing vendors, clients, and the firm to ensure compliance with billing guidelines

Appeals and Payment Follow Up

• Manage the appeals process, including drafting and submitting appeals and following up on outstanding items
• Maintain regular communication with claim managers to resolve discrepancies and facilitate timely payment
• Proactively address billing related delays

Reporting and Analysis

• Prepare detailed billing and financial reports using advanced Excel functions
• Analyze billing data to identify discrepancies, and opportunities for process improvement
• Stay current on billing regulations and system updates
• Daily updating of invoice tracking database

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a minimum of 3 years of experience in legal billing, financial analysis, or a related role
• Ability to display proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a team environment

Experience with CounselLink, LegalX, LSS, Enstar, T360, Litigation Advisors, or other legal e-billing platforms is strongly preferred.

Salary Range of $55,000 - $70,000 based on experience plus bonus and benefits.