Dental Office Operations Manager

Dental Office Operations Manager

Pediatric Dental Associates, a affiliate of CHORD Specialty Dental Partners, is seeking a highly organized and detail-oriented Dental Office Operations Manager to oversee the smooth functioning of our pediatric dental office.

As the Operations Manager you will maintain efficient administrative processes, coordinate patient care, and support the team. You will play a vital role in creating a positive and efficient work environment that enables our dental team to provide exceptional patient care. The ideal candidate can communicate with grace, is a creative problem solver, and is consistent.

Together, with our experienced dentists and clinical staff, we want you to bring your passion, skills, and drive to help patients achieve beautiful smiles and better health while creating "wow" experiences at every visit!

Responsibilities

• Own scheduling discipline: maintain and optimize office schedules in full compliance with our company policies and procedures to maximize productivity.
• Enforce policy adherence: implement and monitor company office policies, holding staff accountable for consistent compliance.
• Drive financial stewardship and business health: manage office operations within budget guidelines, including revenue drivers, cost control for supplies, equipment upgrades, and resource allocation.
• Accelerate growth initiatives: actively support marketing and promotional programs to increase new patient acquisition and strengthen community presence.
• Lead high-performance teams: directly supervise office staff, providing proactive performance management through feedback, coaching, corrective actions, and formal appraisals.
• Foster communication & alignment: conduct monthly office meetings, bi-weekly provider meetings, maintain documented minutes, and ensure follow ups are made.
• Promote continuous improvement: identify operational gaps and implement solutions that enhance efficiency, patient experience, and team engagement.
• Drive cross-functional collaboration: partner with revenue cycle, marketing, HR, and other support functions of Chord to align strategies, resolve challenges, and deliver seamless operational and patient experiences.

Qualifications

• Minimum of three (3) years of experience in a management position, preferably in a dental or healthcare setting.
• Excellent organizational and communication skills with attention to detail.
• Ability to support doctors, employees, and patients as a leader of the operations team.
• Knowledge of dental/medical terminology and PMS software preferred.
• Experience using Microsoft Office Suite including Outlook, Teams, Excel and Word.
• Clearance through the State of PA to work on children: determined through Criminal Background Check, Finger Printing, and Child Abuse Clearance

What We Offer

We believe that taking care of our employees and their families is paramount. That's why we offer a comprehensive benefits package designed to support you in every aspect of your life. Here's what we provide:

• Medical and Vision Insurance : You're eligible starting the first month after you join.
• Dental Coverage : Enjoy this benefit with $0 premium.
• 401(k) Plan with Company Match : We help you plan for your future with our matching program.
• Generous Paid Time Off and Holidays : Take the time you need to relax and recharge.
• Employee Referral Program: Earn rewards for bringing talented individuals to our team.
• Big savings, big perks: Enjoy exclusive discounts on everything from restaurants and travel to movies and more with our employee discount program.
• Pet Insurance : We understand the importance of furry family members too.
• Cutting-edge Technology and Training : We provide the tools and resources you need to excel in your role.
• Life and Disability Insurance Options : Protect yourself and your loved ones with our coverage options.