Executive Administrative Assistant

Silhouette is the largest independent eyewear manufacturer in the world. We are the market leader in rimless eyewear, designing high-quality products that complement each customer’s own sense of style. Outstanding quality combined with unique aesthetics give our brand its allure, giving every glasses-wearer the ability to build the perfect frame. Our eyewear is handcrafted in Linz, Austria under uncompromising quality and sustainability guidelines. We are proud to be an Austrian family-owned business with a strong international focus and global approach. We pride ourselves on having “simply the best eyewear in the world”. At Silhouette quality matters. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person will have experience working in an office environment, and have previous experience supporting sales or hospitality executives. Given the dynamic nature of the executive landscape, we rely on our support staff to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. The Opportunity We’re looking for an exceptional Executive Administrative Assistant who thrives in a fast-paced, high-visibility environment and knows how to stay two steps ahead. This is more than a traditional administrative role. You’ll serve as a trusted partner to the President, while providing high-level support to the VP of Sales and Senior Leadership Team. You’ll be at the center of executive priorities, coordinating complex schedules, facilitating communication, supporting company initiatives, and ensuring leaders have what they need to make informed decisions and move the business forward. The ideal candidate is highly organized, discreet, confident, resourceful, and solutions-oriented—someone who can manage competing priorities with grace, anticipate needs before they arise, and confidently navigate relationships at every level of the organization. If you’re energized by variety, comfortable with ambiguity, and take pride in making things happen, this could be the opportunity for you. What You’ll Do Executive & Calendar Management Provide sophisticated calendar management for the President across multiple time zones, proactively identifying conflicts, priorities, and upcoming commitments. Review and prioritize the President’s inbox, identifying action items and ensuring timely follow-up. Screen and respond to phone calls and emails with professionalism, judgment, and discretion. Coordinate meetings, appointments, and executive commitments with internal and external stakeholders. Keep the President informed of critical priorities, deadlines, changes, and potential scheduling conflicts. Leadership & Business Support Provide administrative and project support to the VP of Sales and Senior Leadership Team as needed. Attend Senior Leadership calls, capture key takeaways, and drive recap and follow-up on action items. Partner with senior leaders on company initiatives, communications, and organizational rollouts. Support special projects and conduct research as assigned by the President. Collect, organize, and prepare information for internal and external meetings. Develop polished reports, documents, correspondence, and presentations for executive and external audiences. Create and prepare compelling PowerPoint presentations for meetings, presentations, and company events. Travel, Events & Meetings Manage domestic and international travel arrangements for the President and international visitors. Map travel itineraries and coordinate appointments at ECP accounts on behalf of the President. Manage the President’s travel and expense reporting. Coordinate hospitality and logistical needs for meetings with customers, executives, visitors, and guests. Assist with planning and execution of National Sales Meetings, company events, leadership meetings, and meetings involving international executives. Coordinate schedules and logistics with US and international managers, leaders, and executive assistants. What You Bring Education & Experience Associate’s Degree preferred. A combination of education and experience will be considered. 5+ years of experience supporting Hospitality, Sales, or Senior Executives preferred. Proven experience working in a fast-paced, highly confidential executive environment. Experience supporting senior-level leaders and coordinating across multiple departments, locations, and time zones is highly valued. Technical & Business Skills Strong analytical, organizational, and problem-solving skills with exceptional attention to detail. Advanced proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and OneDrive. Experience creating executive-level presentations, reports, correspondence, and other business documents. Experience with Salesforce is a plus. Ability to quickly learn new systems, processes, and technologies. Additional Requirements Available to travel as requested, including potential domestic and international travel. Valid Driver’s License required. German language proficiency is a plus, particularly for working with international colleagues, executives, and business partners. Demonstrated ability to exercise sound judgment, maintain confidentiality, and represent executive leadership with professionalism and discretion. The Ideal Candidate You’re not just organized—you’re anticipatory. You see what’s coming, prepare for it, and make it happen. You’re equally comfortable managing a complex executive calendar, preparing a high-impact presentation, coordinating international travel, communicating with senior leaders, or jumping into an unexpected challenge. You bring confidence without ego, urgency without chaos, and professionalism to every interaction. If you’re someone who can keep pace with executive leadership while bringing exceptional judgment, energy, and attention to detail, we want to hear from you. Silhouette Employees enjoy a generous benefits program including Robust Medical Coverage with Health Reimbursement Visa Card significantly reducing out-of-pocket healthcare costs. Vision Healthcare Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA) Employer funded lunch provided on-site every workday (saving employees hundreds of dollars each month) Hybrid work schedule available after 6 months 401(k) with company match up to 4% of earnings Annual complimentary prescription glasses #J-18808-Ljbffr Silhouette Group