Senior Office Assistant, part-time

Job Posting

College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity.

Basic Function

Under the direction of an assigned supervisor, provide specialized clerical support requiring a broad knowledge of an assigned program or functional area; provide a wide variety of reference and resource information related to assigned function or program. The Senior Office Assistant provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to be the clerical support of an entire office or functional area where use of independent judgment requires related specialized training and experience within the function.

Representative Duties

Plan, schedule and perform a wide variety of specialized clerical support duties related to an assigned program or functional area. Prioritize and coordinate office activities to assure time lines are met; develop schedules, type and process documents, coordinate communications and disseminate information. Provide reference and resource information for an assigned program or functional area; read, interpret, apply and explain policies, procedures, rules and activities in conducting transactions with District personnel and the public. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize data. Review and summarize data and prepare special and periodic reports related to an assigned program or function including State and federally mandated reports; verify accuracy, completeness and compliance to rules, procedures, regulations, policies and other mandates. Establish and maintain filing systems on a variety of subjects; assemble, post and file data in specialized records. Register students for assigned programs and receive and process fees as assigned; establish, organize and maintain student records and files including attendance records. Type a wide variety of materials from various rough drafts or oral instructions; compose correspondence and memos and distribute as appropriate. Review documents for accuracy, completeness and conformance to established procedures and standards. Initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools and vendors as required. Receive complaints, resolve issues or refer to appropriate personnel according to established guidelines. Receive, open and distribute mail. Operate a variety of office machines and equipment including a computer and related software; typewriter, copiers, calculators and other equipment specific to assigned area. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate. Perform related duties as assigned.

Minimum Qualifications

Education and experience: Any combination equivalent to: graduation from high school and two (2) years of clerical experience in a related office or program and involving operation of a computer.

Employment Status

Classified Bargaining Unit Position Classified Staff Salary Range 6 Retirement System: CalPERS (upon meeting eligibility criteria). Salary placement is contingent on education, experience, and department budget, This is a partially grant-funded position. Continued employment is contingent upon the availability of Grant funds.

Environment: Office environment.

Schedule & locations are subject to change based on District need. This position is scheduled 29.5 hours per week, 10 months per year. Schedule: Monday - Thursday, 8:00 a.m. - 2:00 p.m.; Friday, 8:00 a.m. - 1:30 p.m. Primary Location: Palm Desert Campus

Required Application Documents

Online Application: All sections of the College of the Desert District online application must be completed including education and experience. Resume: Must include length of employment (month/year start and end dates) for each employer. Cover Letter : Please address how you meet the minimum requirements for this position and any special qualifications you possess.

Optional Documents

College Transcripts : For consideration of academic work, academic transcripts of all college level coursework showing date degree awarded from an accredited institution. For consideration, degree(s) must be awarded at the time of application. Unofficial transcripts are acceptable at time of application. Successful candidate must provide official transcripts upon hire. Non-U.S. transcripts must include a certified U.S. evaluation (i.e., NACES agency: at the time of application. Diplomas will not be accepted in lieu of the required transcripts.

Required in Your Application

List of References : References should include at least two supervisors and two colleagues. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

Timelines

For consideration, please apply by June 21, 2026. Interviews are tentatively scheduled in-person on July 27, 2026. Tentative schedule is subject to change based on District need.

Important Information for Applicants

Applicants must be authorized to work for any employer in the U.S. College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA. Employment is contingent on residence in California. Incomplete application packages will not be considered. All submitted materials become the property of College of the Desert Community College District and will not be returned or copied and will be considered for this position only. Salary placement will be contingent on all materials submitted for this position. Applicant bears the sole responsibility for ensuring that the application package is complete when submitted. All travel arrangements will be at applicant's expense. Application materials must be received by the deadline. Application materials received after the closing deadline will not be accepted. For online application, information, and instructions, visit the College of the Desert job opportunities website or call View phone number on click.appcast.io.

Notice to all Candidates for Employment

District Rights: College of the Desert reserves the right to re-open, re-advertise, delay, or cancel filling this position. The SELECTED CANDIDATE is required to complete the following prior to employment: Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment). Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment). Present original documents for proof of eligibility to work in the United States(Note: We are unable to sponsor or take over sponsorship of an employment Visa at this time.) A Social Security Card will be required for payroll processing. Participate in a new hire onboarding, completing all required tasks and forms. May be required to complete a fitness for duty physical exam based on the job description, as applicable. Salary Placement: Contingent on education, experience, and department budget. All materials must be provided at the time of application for consideration. The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The Desert Community College District (DCCD) will not sponsor any VISA applications nor take over any VISA. Employees must reside in California while employed with the Desert Community College District (DCCD). California Public Employees Retirement System and California State Teachers Retirement System : A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the DCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

Diversity, Equity, Inclusion and Equal Employment Opportunity

The DCCD is committed to creating an academic and work environment that fosters diversity, equity, and inclusion (DEI) and equal employment opportunity (EEO) for all, and ensures that students, faculty, staff, and managers of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes the DCCD a unique and special place for individuals of all backgrounds.