Senior Financial Controller

About Us At The Pharmacy Hub , we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute medications, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience. Position Summary The Senior Operations Controller is responsible for the integrity of accounting operations and financial reporting while leading continuous improvement of the financial processes that support the business, including accounts payable, accounts receivable, inventory accounting, and operational controls. The role owns the monthly and annual close process, ensures statements are prepared in accordance with US GAAP, and serves as the company’s senior accounting authority. As a key member of the Finance leadership team, the Operations Controller partners closely with operations, warehouse, procurement, and executive leadership to strengthen financial processes, enhance inventory accuracy, improve operational efficiency, and support scalable business growth. They translate knowledge of product, inventory, and cash flow into efficient, well‑controlled financial operations. Key activities include leading process improvement initiatives, supporting ERP implementation and optimization, establishing scalable accounting workflows, building best‑in‑class controls, developing standardized procedures, training cross‑functional teams, and driving automation. The Controller is the primary liaison for external auditors and CPA firms, overseeing audit readiness and coordinating all audit requests. Core Responsibilities Accounting Close & Financial Reporting Own and manage the monthly, quarterly, and annual close cycle across multiple affiliated organizations; prepare and review journal entries, account reconciliations, and supporting schedules to ensure the general ledger is accurate and closed on time. Prepare financial statements in accordance with US GAAP and present results to the CFO with variance explanations. Maintain the chart of accounts and general ledger structure within the ERP system; ensure consistency of account coding. Coordinate with FP&A to ensure actuals are reflected in models, forecasts, and variance analyses; provide accounting inputs to budgeting and planning. Process, Systems & ERP Implementation Lead evaluation, selection, and rapid implementation or migration of the ERP platform, minimizing disruption. Redesign the AP process to resolve current issues and establish a standardized, automated workflow. Build the AR function, replacing ad‑hoc practices with automated invoicing, collections, and dispute‑resolution processes. Convert manual, error‑prone processes into documented, automated procedures. Inventory & Business Operations Develop a full understanding of the business model, product flow, and warehouse/inventory operations. Partner with warehouse, purchasing, and operations teams to ensure accurate inventory processes reflected in the ERP and financial systems. Train non‑financial staff on relevant inventory and financial‑control procedures. Monitor and account for inventory adjustments, write‑offs, and shrinkage; own inventory accuracy. Audit, Compliance & Internal Controls Serve as primary contact for external auditors and CPA firms; maintain audit‑ready workpapers, PBC lists, and reconciliations year‑round. Design, implement, and maintain internal controls across ordering, receiving, inventory, and auditing processes. Ensure compliance with accounting standards, tax obligations, and regulatory requirements. Identify control gaps and draft policies to formalize best practices. Department Leadership, Culture & External Relations Take direct ownership of department improvement. Manage the Senior Accountant, Financial Analyst, and Accounts Receivable Specialist; set expectations, review work, and develop capability. Drive a culture shift toward accountability, documentation, and continuous improvement. Own external relationships with vendors and clients to ensure timely payments and dispute resolution. Support CFO in financial due diligence, banking relationships, and other strategic finance activities. How Success Is Measured Inventory accuracy (cycle‑count variance, shrinkage reduction). Reduction in invoice irregularities and AP errors/backlog. Share of receivables moved onto a formal, automated AR process. ERP migration/implementation milestones delivered on time. Documented, automated process coverage across AP, AR, and inventory controls. Qualifications Proven track record of personally implementing or migrating ERP systems; Netsuite experience strongly preferred. Strong technical accounting background: GAAP, monthly/annual close, financial statement preparation, and audit liaison experience. Hands‑on experience fixing AP/AR processes and building controls from scratch, ideally in an organization with physical inventory or warehouse operations. Experience training non‑financial staff on financial, inventory, or operational procedures. Comfortable operating at both the technical‑accounting level and the in‑the‑weeds operational execution level. Curiosity about how the business works and a track record of cross‑department engagement. Pharma, distribution, wholesale, or other inventory‑intensive industry experience strongly preferred. Bachelor’s degree in accounting, finance, or related field; CPA strongly preferred. Experience building and scaling a finance and accounting department from the ground up. Success operating in high‑growth, fast‑paced environments where structure and processes must be created. Ability to recruit, develop, and lead a high‑performing finance organization. Experience establishing performance metrics, accountability frameworks, and reporting dashboards for real‑time visibility. Ability to move quickly, make sound decisions with limited oversight, and drive initiatives to completion. Strong business acumen in partnering across Operations, Fulfillment, Procurement, Technology, Sales, and Executive Leadership. Comfortable challenging status quo and implementing change when needed. Experience supporting acquisitions, integrations, facility expansions, new business launches, or other transformational growth initiatives is strongly preferred. Core Competencies Bias to action, genuinely rolling up sleeves rather than staying at strategy level. Technical accounting judgment paired with process‑design and automation mindset. Cross‑functional communication and hands‑on training ability. Change management and accountability‑driven leadership. ERP and systems fluency. Builder mentality with a passion for scalable organizations. High energy, highly motivated, and naturally driven to deliver results. Self‑starter who identifies problems, develops solutions, and executes with minimal supervision. Strong sense of ownership and accountability; treats objectives as personal responsibility. Obsessed with continuous improvement, efficiency, and operational excellence. Thrives in an entrepreneurial environment where priorities evolve quickly. Hands‑on leader willing to work with the team to solve problems and drive results. Urgency without sacrificing accuracy, compliance, or quality. Work Environment This is an on‑site, Davie, Florida‑based role. The pace is driven by close cycles, audit timelines, CFO reporting deadlines, and operational turnaround goals. The Operations Controller divides time between desk‑based accounting work and regular presence on the warehouse/operations floor, working closely — in person and remotely — with the Senior Accountant, Financial Analyst, Accounts Receivable Specialist, warehouse and purchasing staff, CFO, FP&A, Pricing & Procurement, and external auditors. Physical Requirements Primarily desk‑based with extended periods of computer use for journal entries, reconciliations, and audit workpapers, combined with regular time on the warehouse/operations floor. Close visual acuity required for reviewing financial statements, general ledger detail, audit workpapers, account reconciliations, and ERP/inventory data. Clear verbal and written communication across in‑person and written formats with financial and non‑financial staff, CFO, FP&A, Pricing & Procurement, and external auditors. Ability to read, analyze, and interpret US GAAP guidance, audit standards, financial statements, ERP reports, and regulatory requirements. Role is based primarily at the Davie office and warehouse; occasional local travel to vendor or client sites as needed. At‑Will Employment Employment is at will and may be terminated at any time, with or without cause or notice, in accordance with applicable law. Pay Range: $135,000 USD - $155,000 USD Benefits 401(k) with up to 4% matching. Medical, dental, vision, and life insurance. Paid time off that grows with your tenure. Core Values Customer‑first mindset – develop strong partnerships with telehealth platforms and healthcare companies. Innovation for intervention in care – develop advanced compounding solutions and products to support patient health outcomes. Continuous improvement – continuously improve processes and offerings through honest and transparent practices to deliver cost‑effective solutions. You will play a pivotal role in maintaining these values and contributing to the company’s mission of redefining healthcare delivery through superior pharmacy services. The Pharmacy Hub is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. Applicants requiring a reasonable accommodation to participate in the hiring process are encouraged to indicate this in their application. The Pharmacy Hub participates in E‑Verify. A post‑offer background check is required for all positions. Additional pre‑employment screenings may apply depending on the role. #J-18808-Ljbffr