Office Manager

Job Description

Job Description

ALAMOSA COUNTY, Road & Bridge Department, Office Manager

REPORTS TO : Road & Bridge Director
FLSA STATUS : Non-Exempt
SALARY : $23.00-$25.00/hr DOE
DATE ADOPTED : October 2026
CLOSE DATE : November 18, 2026

JOB SUMMARY
Performs administrative, secretarial, clerical, and public contact duties associated with the Road and Bridge Department to assist County Administration in local, State, and Federal guidelines.

ESSENTIAL JOB FUNCTIONS ( The following are illustrative of essential functions to perform duties and responsibilities of the job. The position may not be required to perform all duties listed, and may be required to perform additional tasks as needed by the Department. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible.)

• Answers the telephone, routes calls when necessary, and provides the public with general information regarding the department services, and responds to complaints by alerting the appropriate supervisors and monitors the results.
• Creates and maintains financial records and database for all Road and Bridge projects including accounting and other mandatory reports submitted to the Colorado Department of Transportation. Processes all accounts payable items for department.
• Maintains all records as required to remain eligible to receive Highway Users Transportation Funds for the County.
• Maintains weekly time sheets and other data on construction projects essential to maintaining accurate reports for construction, vehicle maintenance, material use, and road maintenance history.
• Creates and maintains Road and Bridge data filing systems. Enters data, cross indexes and files documents and correspondence alphabetically, numerically or by other designated classification.
• Provides collected information to the Board of County Commissioners and County Administration and the Road and Bridge Director as requested.
• Prepares all public notices such as notice to bid, road closures, etc. for publication and/or broadcast to the appropriate newspapers and radio stations.
• Accepts bids for fuel, blades, culverts, and other materials. Communicates with vendors and maintains files. Orders and purchases office supplies, fuel and other tools or supplies whenever necessary. Invoices outside agencies for fuel signs, culverts, and various services provided by the County.
• Maintains inventory records on all Road and Bridge equipment, shop equipment, consumable tools and supplies, and office equipment.
• Receives and routes department mail and correspondence to appropriate destinations. Prepares invoices for the finance office with appropriate financial codes to ensure proper payment.
• Assists the Board of County Commissioners, County Administrator, and Road and Bridge Director with various special projects or programs and coordinates all related tasks or completion.
• Performs all other duties as assigned by the Board of County Commissioners.
• Ability to work schedule as assigned by Supervisor
• Show up for work on time and ready to work

REQUIRED QUALIFICATIONS
Knowledge :

• Knows how to assist the Board of County Commissioners, County Administrator and Road and Bridge Director with various projects and tasks. 
• Knows how to create and maintain Road and Bridge data filing systems. 
• Knows how to create and maintain financial records and databases for Road and Bridge projects

Skills :

• Able to speak effectively before groups of people for the effective scheduling and overall performance of this new program.
• Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Write speeches and articles for publication that confirm to prescribed style and format.
• Can perform skilled work in repair and maintenance of county vehicles and equipment. 

Abilities :

• Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to write routine reports and correspondence.
• Ability to follow the policies and procedures of Alamosa County
• Ability to follow the physical requirements listed below

EDUCATION AND EXPERIENCE

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Valid Colorado Driver’s License required
• Must pass a pre-employment drug screen and a background check

PHYSICAL REQUIREMENTS, WORK CONDITIONS AND ENVIRONMENT
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires 24-hour, 7-day on all status. Covering various shifts, nights, weekends and holidays can be expected. Moderate to heavy physical requirements needed for snow removal and grounds maintenance. Ability to maneuver uneven terrain. Duties performed in all types of weather conditions, extreme cold, hot temperatures, high winds. Position requires the ability to operate a computer keyboard and standard office equipment at efficient speed. The employee is frequently required to use hands to finger, handle, or feel objects, tools or controls, and to reach with hands and arms. The employee is required to sit, talk, walk, stand, climb, balance, stoop, kneel, crouch, crawl, see, and hear. Hearing and vision correctable to normal ranges; close-up vision and the ability to adjust focus across a distance. The employee is required to communicate both orally and in writing. Employee must be able to reach and manipulate objects, tools or controls, drive, frequently lift up to 20 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to work in an environment that can be very noisy.


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The statements contained herein reflect general details as necessary to describe the essential functions of this job, the level of knowledge, skills and abilities typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

It is the policy of Alamosa County to not discriminate against any person with regard to all federally protected classifications including race, color, religion, sex, age, national origin, marital status, any disability, genetic information and testing, family and medical leave, sexual orientation and gender identity or expression.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

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