Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leaders in Morristown, New Jersey with high-level coordination across scheduling, travel, reporting, and business operations. This role requires sound judgment, strong organization, and the ability to manage shifting priorities with professionalism and discretion. The ideal candidate will bring a proactive approach to executive support while helping keep meetings, projects, events, and administrative processes running smoothly.

Responsibilities:

• Oversee complex executive calendars by arranging internal and external meetings, confirming priorities, and resolving schedule conflicts before they affect business plans.

• Plan end-to-end travel itineraries for executives, including transportation, lodging, and related logistics, while adjusting arrangements quickly when plans change.

• Maintain travel profiles, loyalty accounts, and related booking information to support efficient and accurate trip coordination.

• Process executive expense submissions through Concur, ensuring entries are complete, timely, and aligned with company guidelines.

• Partner with senior leaders and internal teams to coordinate meeting requests, prepare logistics, and provide dependable day-to-day administrative support.

• Assist with team operations such as interview scheduling, candidate coordination, onboarding activities, and general departmental administration.

• Support mergers and acquisitions activity by organizing due diligence sessions, managing document access, maintaining project files, and tracking workflow details.

• Contribute to the planning and execution of meetings and special events by researching venues, gathering quotes, and coordinating event logistics.

• Prepare, revise, and proofread reports, presentations, and other business documents using Microsoft Word, Excel, and PowerPoint, while keeping board and company visit materials current.

• 7+ years of experience providing executive-level administrative support in a fast-paced business environment.
• Demonstrated success managing complex calendars, executive meetings, and shifting priorities with minimal supervision.
• Strong experience arranging domestic and international travel with close attention to detail and responsiveness to changes.
• Proficiency with expense reporting systems such as Concur and Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
• Ability to communicate professionally with senior leaders, colleagues, candidates, and external partners.
• Experience handling confidential information with discretion and sound judgment.
• Strong organizational skills with the ability to manage multiple workstreams accurately and meet deadlines consistently.