Executive Administrative Assistant

Description Your Next Impactful Role Starts Here: Executive Administrator opportunity in the Coastal Region! EmergeOrtho is committed to being the trusted leader in innovative, quality-focused comprehensive musculoskeletal care. With offices across North Carolina, the Executive Administrator is instrumental in supporting the Executive leadership team by managing administrative tasks to ensure a smooth operational flow within the organization. This role is responsible for preparing meeting materials, creating reports, scheduling appointments, and maintaining calendars to facilitate effective communication and follow-up. Serving as a primary point of contact for stakeholders, the Executive Administrator fosters positive relationships and represents the company professionally. Additionally, they coordinate company meetings, events, and celebrations, ensuring they align with organizational goals while handling sensitive information with utmost confidentiality. Overseeing community and culture initiatives, promotes a positive work environment, and provides guidance to the management team. Why Join EmergeOrtho? Hiring Immediately - Start your journey with us right away! Great Team - Be part of a collaborative, patient-focused team Excellent Benefits - Comprehensive health, dental, vision, and more Who Should Apply? If you're highly organized, proactive, and thrive in a fast-paced environment, we'd love to hear from you. The ideal candidate is a skilled communicator who enjoys supporting leaders, managing priorities, and keeping operations running smoothly. If you're ready to make a meaningful impact and play a key role in organizational success - apply today and make a difference every day! Requirements Qualifications and Experience Bachelor's Degree in BADM, Marketing, or Finance preferred but not required Minimum 4 years of work experience as an Executive Assistant, Personal Assistant, or similar role Advanced working knowledge and experience with Microsoft Office 365. Highly proficient in Word, Excel, and PowerPoint Exceptional Presentation skills Strong written and verbal communication skills Ability to be flexible and highly responsive to needs and requests Strong ability to prioritize and perform multiple projects concurrently Proven ability to take initiative, exercise sound judgment, and act with integrity and professionalism Attention to detail with a high level of accuracy Responsibilities include but are not limited to Assists and supports the Executive Director/COO and Executive Team in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary Create reports, presentations, memos/communications, and document meeting notes Works closely and effectively with the Executive Director/COO and Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately Manage calendar(s) and appointment(s) scheduling for the Executive Director/COO and Executive Team Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building May serve on committees, special projects, or act as a department representative Manage sensitive matters with a high level of confidentiality and discretion Plan, coordinate, organize, and help at various company meetings, events, and celebrations Maintains an up-to-date electronic filing system Facilitates all community and culture initiatives and affairs. Provides directive to the management team Attend all Executive Committee, Finance, and Shareholder meetings. Record detailed minutes and motions for each meeting Maintain records of monthly citizenship stipend payments for providers participating in meetings, ball games, recruitment dinners, or other compensated activities Oversee Online Reputation Management and Patient Satisfaction Surveys. Run reports as prompted for Ongoing Professional Practice Evaluations (OPPE). Identifies trends and root causes. Provides directive to the management team to mitigate issues or concerns Assist and support the coordination and execution of marketing initiatives Generate and prepare accurate and complete invoices based on contracts and agreements. Serve as a key point of contact for physician candidates throughout the recruitment process, providing information, scheduling interviews, coordinating site visits, and facilitating communication with managers Design and implement employee recognition programs to acknowledge and reward outstanding performance, contributions, and achievements Ensure recognition programs align with company values and contribute to a positive work environment Other Frequent travel to other EmergeOrtho locations Read and respond to all work-related e-mails promptly Maintains patient confidentiality; complies with HIPAA privacy and confidentiality guidelines established by the practice Maintains detailed knowledge of practice management and other computer software as it relates to job functions Maintains compliance with practice policies and procedures From the mountains to the coast, EmergeOrtho is North Carolina's premier provider, recognized for offering world-class, comprehensive, and compassionate care serving patients with 60 locations in 28 counties. As the largest physician-owned orthopedic practice in the state and the 6th in the country, EmergeOrtho's medical team includes upwards of 170 highly trained orthopedic specialists and nearly as many advanced practice providers. Our subspecialty orthopedic teams offer advanced expertise in conditions of the bones, muscles, and joints. Providing multiple locations, extensive orthopedic services including therapy, and focusing on continuity of care are among the top priorities of EmergeOrtho. Please visit for additional information or to apply directly. EmergeOrtho, P.A. complies with applicable civil rights laws and does not discriminate based on race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, pregnancy, childbirth and related conditions, including but not limited to, lactation, disability, veteran status, genetic information, or any other class protected by the state or local law. We are committed to the core values of Quality, Innovation, Compassion, Community, Education, Integrity, Teamwork, Diversity, and Inclusion. Benefits: 401(k) Retirement plan Health Insurance Dental Insurance Vision Insurance Flexible spending account Health savings account Paid time off Holiday Pay Employee Assistance Program Life Insurance Short Term Disability Long Term Disability Pet Insurance Milestone Bonus Program For more information: Note: Available benefits based on hours worked per week. EmergeOrtho