Senior Bid Coordinator - Energy

Overview Location: Kahului, Hawaiʻi Department: Energy Reports to: Chief Estimator Employment Type: Full-Time, Exempt Compensation: $105,000 - $160,000 annual base salary The Opportunity Alpha Inc. is looking for a Senior Bid Coordinator who knows that winning work starts long before bid day. This is not a “push paper and chase signatures” role. This is the command center for disciplined pursuit execution — the person who keeps deadlines tight, documents clean, subcontractors moving, estimators supported, and every submission buttoned up before it leaves the building. You’ll sit at the intersection of estimating, operations, leadership, subcontractors, suppliers, agencies, and clients — turning messy bid requirements into clear action, scattered information into organized pursuit strategy, and last-minute pressure into calm, controlled execution. If you’re the kind of person who reads the fine print, sees the risk before everyone else does, and refuses to let a bid go out sloppy — this is your lane. About Alpha Inc. Founded and grown in Hawaiʻi, Alpha Inc. is a locally owned construction company serving communities across the islands through heavy civil construction, drilling, underground utilities, concrete construction, and renewable energy solutions. We build work that matters — infrastructure, energy, and critical systems that support Hawaiʻi today and for generations to come. We live by three core values that shape how we show up, compete, and deliver: Leading with Heart – We operate with humility, accountability, respect, and care for our people, partners, and communities. Strength in Unity – We win as one team, through open communication, collaboration, and shared ownership. Alpha Mentality – We bring grit, character, growth mindset, and an uncompromising standard to everything we do. As Senior Bid Coordinator, you’ll help protect that standard before the work is ever awarded. What You Will Do As Senior Bid Coordinator, you’ll be a key force behind Alpha’s estimating and business development execution for Energy and related construction pursuits. You’ll coordinate the bid process from opportunity tracking through final submission, making sure nothing falls through the cracks and every proposal reflects the professionalism, precision, and competitiveness Alpha is known for. Own the Bid Process Coordinate the full bid administration process from opportunity identification through final submission, ensuring deadlines, requirements, documents, responsibilities, and deliverables are clearly tracked and completed. Review bid advertisements, plans, specifications, addenda, proposal instructions, and agency requirements to identify critical deadlines, required forms, bonding, insurance, licensing, DBE/SBE requirements, and other compliance items. Maintain bid calendars, pursuit trackers, planholder lists, bid logs, subcontractor outreach logs, and other estimating support tools with accuracy and urgency. Build Clean, Complete, Competitive Submissions Prepare, organize, and assemble bid packages, proposal forms, certifications, qualification documents, subcontractor quotes, supplier quotes, schedules, resumes, project sheets, and supporting materials. Support proposal writing, formatting, proofreading, editing, and quality control to ensure submissions are accurate, professional, compliant, and aligned with Alpha standards. Coordinate bid delivery logistics, including electronic uploads, hard-copy submissions, notarizations, signatures, bonds, bid security, and final compliance checks. Drive Communication Across the Pursuit Team Serve as a key liaison between estimating, operations, leadership, subcontractors, suppliers, clients, and agency representatives. Coordinate subcontractor and supplier outreach, including quote solicitations, follow-ups, document distribution, addenda updates, and quote tracking. Track, distribute, and confirm receipt of addenda, RFIs, clarifications, and other bid-related communications so every stakeholder is working from the latest information. Spot Risk Before It Becomes a Problem Support estimators and leadership by organizing bid documents, clarifying proposal requirements, preparing pre-bid summaries, and flagging potential compliance or documentation risks. Monitor government publications, procurement portals, agency websites, client communications, and industry sources for upcoming opportunities, changes, and bid updates. Maintain accurate records of submitted bids, bid results, subcontractor participation, client feedback, and pursuit history to support smarter future decisions. Raise the Standard Assist with post-bid follow-up, including bid tab review, document archiving, lessons learned, award tracking, and transition of successful bids to operations. Improve bid coordination systems, checklists, templates, filing structures, and communication standards. Provide guidance and support to Bid Coordinators or administrative team members as assigned, modeling accountability, organization, urgency, and professionalism. What You Bring You are organized under pressure, sharp with details, clear in communication, and wired to compete. You don’t need chaos to feel important — you prevent chaos by doing the work early, cleanly, and completely. Experience Minimum of 5 years of experience in bid coordination, proposal coordination, estimating administration, project administration, or a related construction support role. Renewable energy, utility, or public works experience strongly preferred. Strong understanding of public and private bid processes, proposal requirements, subcontractor/supplier coordination, and construction documentation. Experience reviewing bid documents, specifications, addenda, proposal forms, compliance requirements, and submission instructions. Skills & Mindset Highly organized with strong attention to detail and the ability to manage multiple deadlines, priorities, and active bid pursuits at once. Strong written and verbal communication skills with the ability to communicate clearly and professionally with internal teams, clients, subcontractors, suppliers, and agency representatives. Proficient in Microsoft Office, especially Word, Excel, and Outlook. Experience with estimating, document management, procurement portal, CRM, or construction management systems preferred. Ability to work under pressure, maintain accuracy during tight deadlines, and support bid-day execution with a calm, solutions-oriented approach. Demonstrated ability to improve processes, maintain accurate records, and support a culture of accountability and continuous improvement. Most Importantly, You Embody Leading with Heart – You treat people with respect, communicate clearly, and bring professionalism to every interaction. Strength in Unity – You connect teams, keep information moving, and make collaboration easier for everyone around you. Alpha Mentality – You prepare hard, execute clean, own the details, and never compromise the standard. Why Alpha? At Alpha Inc., we’re not just chasing projects — we’re building Hawaiʻi’s future with purpose, grit, and pride. You’ll Join a Team That Takes on meaningful energy, infrastructure, and construction work that serves local communities. Values preparation, accountability, safety, quality, and follow-through. Believes culture is a competitive advantage — and that the best teams win before bid day because they prepare better than everyone else. This is a role for someone who wants to be close to the action, trusted by leadership, and essential to how Alpha wins the right work. Benefits & Perks Alpha Inc. offers a competitive benefits package designed to support you and your family, including: 100% company-paid Medical/Dental/Vision (family coverage) Paid Time Off (PTO) (vacation, personal, and sick time) that increases with tenure Paid holidays Weekly pay 401(k) Retirement Plan: Eligible after 1 month of service (age 18+), with a Safe Harbor match (100% on the first 3%, 50% on the next 2%) with immediate vesting. Life & AD&D insurance (company-paid, with family coverage) Flexible Spending Account (FSA) Employee Assistance Program (EAP) (24/7 confidential support) Tuition reimbursement (up to $500/year) Company-provided equipment (role dependent) Additional perks (Aflac supplemental coverage + employee discounts) Employee Ambassador Program: A dedicated, real-human support resource to help you navigate life’s challenges—personal or professional—by connecting you to guidance, resources, and solutions when you need them most. Benefits eligibility may vary based on role and employment status. Requirements (Conditions of Employment) Employment At Alpha Inc. Is Contingent Upon Completion of standard pre-employment screening. Successful completion of a background check conducted after a conditional offer; any prior issues will be reviewed on a case-by-case basis consistent with Hawaiʻi and federal law. Passing a drug test (for both full-time and part-time hires) conducted in line with Hawaiʻi statutory requirements. Applicants must be authorized to work in the United States; we are unable to sponsor employment visas. Employment eligibility will be verified upon hire. If you need a reasonable accommodation during the application or hiring process, please contact us at View email address on click.appcast.io. Equal Opportunity Employer Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawaiʻi law, and we provide equal opportunity in all employment practices, including recruitment, hiring, promotion, compensation, benefits, and training. #J-18808-Ljbffr Alpha Inc. Hawaii