Project Administrator - Mission Critical

Salary Range: $67,506 - $75,602 annually


About EEI


EEI is a recognized leader in facility and energy consulting. We deliver innovative, performance-focused solutions that maximize building performance, extend system lifecycles, and reduce utility costs. This dedication has earned us trusted partnerships with Fortune 500 organizations, national healthcare networks, prestigious universities, and leading government agencies.

Nationally recognized for building commissioning and building performance, EEI also provides facility assessments, master planning, energy audits, and technical program management, supported by specialty teams serving healthcare, data, and mission-critical facilities.

Our reputation is built by the people who lead our work every day. That's why our values aren't just words, they are lived out daily in how we make decisions, build trusted relationships, and deliver quality. As an employee-owned company, we share success through our Employee Stock Ownership Plan (ESOP), reflecting our commitment to building something meaningful together. And as EEI rapidly grows, we're looking for talented people who want meaningful work, a supportive team, and room to grow.

Learn more at .

The Project Administrator - Mission Critical provides support to Mission Critical Team. This role involves managing schedules, coordinating meetings, handling communications, coordinating travel, performing document review, streamlining project activities, and ensuring efficient operation of the entire Mission-Critical Team. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.

This position is open to local, in-office candidates in the South Bend, IN area.

Key Responsibilities:

• Maintain Mission Critical Team schedules and overall team calendar, including individual staffing schedules; arrange meetings, appointments and staff travel itineraries.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Assist with streamlining project activities for successful outcomes planning and execution of projects, ensuring timelines and deliverables are met.
• Compile and analyze data for reports and presentations.
• Order and maintain office supplies and equipment, along with coordinating field tool inventory, repairs, replacement, calibration, and rentals.
• Maintain and communicate project site rules and policies to the team.
• Coordinate regular team social, team building, and special events, including collaboration with other trade partners.
• Assist with new hire onboarding to help new team members integrate into the company.
• Track team member training completion and certifications.
• Document questions, concerns, or issues to the leadership team as required to help ensure a successful team environment and help address issues in a responsive manner.

Qualifications:

• Education: High School Diploma or equivalent; associate or bachelor's degree preferred.
• Experience: Minimum 3 years of administrative or executive assistant experience, preferably in a high-pressure or mission critical environment.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to coordinate and book travel for multiple team members.
• Ability to handle confidential information with discretion.
• Strong commitment to ethical standards and confidentiality.
• Currently authorized to work in the U.S. full-time

Benefits:


Taking care of our people is our highest priority. We're committed to creating a workplace where our people are supported through meaningful connection, genuine care, and real opportunities to grow. That's why we provide the benefits, tools, and resources our team needs to thrive and do their best work.

• Employee Stock Ownership Plan (ESOP); 100% employer funded
• Health, dental, and vision insurance
• Flexible Spending Accounts (FSAs)
• Health Savings Accounts (HSAs)
• Company-paid LTD, STD, and basic life insurance
• Voluntary life, accident coverage, critical illness, and hospital indemnity insurance
• Profit-sharing + discretionary performance bonuses
• 401(k) retirement plan with company match; 100% immediate vesting
• Vacation + sick time
• Eight (8) paid holidays
• Parental Leave
• Milestone Travel Award (Every 5 Years)
• Remote first company
• Paid certifications, seminars, and conferences
• Professional development opportunities

PEOPLE + BUILDING + PERFORMANCE
Equal Opportunity Employer

EEI is a proud equal opportunity employer. We value a diverse workforce and are committed to an inclusive culture. EEI does not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.

Attention Search Firms / Third-Party Recruiters: EEI is not seeking assistance or accepting unsolicited resumes for this role. Resumes submitted without a valid written search agreement are the sole property of EEI; no fee will be paid if a candidate is hired.

EEI participates in E-Verify and will provide the federal government with your completed Form I-9 to confirm your work authorization in the United States.