Program Manager l Jacques Maritain Center

Program Manager l Jacques Maritain Center

Philosophy, Dean of Arts and Letters

Notre Dame, IN, United States

Full-time

Program Manager l Jacques Maritain Center

Philosophy, Dean of Arts and Letters

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The Jacques Maritain Center is seeking a thoughtful, organized, and mission-driven Program Manager to join a collaborative and intellectually vibrant team. This role is central to the Center's daily operations and plays an important part in advancing its academic mission through student engagement, scholarly programming, communications, and administrative leadership. The Program Manager serves as a key point of contact for students, faculty, visiting scholars, and institutional partners while helping create meaningful opportunities for intellectual and community life rooted in the Catholic philosophical tradition.

This is a three-year, limited-term position. Contingent on funding, the position may be extended.

What is the Jacques Maritain Center?

The Jacques Maritain Center serves as Notre Dame's leading center for Catholic philosophy, inspired by the thought of St. Thomas Aquinas and Jacques Maritain's vision of "integral Christian humanism." The Center promotes interdisciplinary and global dialogue on enduring questions of human existence through lectures, conferences, fellowships, visiting scholar programs, and student initiatives.

The Center's programming supports faculty, graduate students, undergraduates, and international academic partners through initiatives such as the Maritain Fellows program and the internationally recognized History of Philosophy Forum.

Essential Duties & Responsibilities

Student Engagement & Fellows Program Support

• Support and help grow the Maritain Fellows program, which has expanded to more than 70 student participants within two years
• Supervise and provide logistical support for student-led initiatives, including speaker series, reading groups, and community-building activities
• Partner with student leaders to develop new initiatives aligned with the Fellows' mission and goals
• Coordinate event logistics including travel, reimbursements, catering, scheduling, and communications
• Serve as a visible and engaged presence within the Fellows community through regular communication and participation in activities
• Supervise graduate and undergraduate student assistants
• Assist with recruitment and outreach efforts, including tabling, advertising, interviews, and promotional activities

Academic Event Planning & Execution

• Collaborate with Center leadership to coordinate more than 80 academic events annually, including seminars, workshops, lectures, and international conferences
• Lead planning and execution of approximately 50–60 events each year
• Coordinate speaker invitations, travel, hospitality, venue logistics, scheduling, and event promotion
• Collaborate with internal and international partners, including Universidad Panamericana and Notre Dame Beijing
• Supervise event support staff, student workers, and volunteers to ensure high-quality event experiences
• Support the development of innovative programming aligned with the Center's mission and strategic priorities

Budget, Grants & Administration

• Oversee financial operations including forecasting, budgeting, reconciliations, expense tracking, and reporting
• Serve as a liaison with Notre Dame Research and Corporate Relations regarding grants and development support
• Assist with identifying and pursuing internal and external grant opportunities
• Provide grant-writing and administrative support for major initiatives, including the History of Philosophy Forum
• Generate reports and financial documentation to support Center operations and planning
• Support day-to-day office operations in a growing and fast-paced environment
• Assist with personnel and administrative processes, including appointments, fellowship documentation, affiliations, and visa coordination

Communications & Outreach

• Support implementation of the Center's communications and outreach strategies
• Maintain and update website and social media content to ensure accuracy and engagement
• Create promotional materials including posters, graphics, newsletters, and digital communications
• Develop written content such as event highlights, interviews, announcements, and feature stories
• Strengthen engagement with academic, student, alumni, and broader Catholic intellectual communities

Additional Responsibilities

• Perform other duties as assigned in support of Center operations and strategic goals

Qualifications

Education & Experience:

• Bachelor's degree
• 1–2 years of related administrative or academic coordination experience.
• Well-developed knowledge of Catholic philosophy and theology and/or the history of philosophy, familiarity with an academic research environment

Skills:

• Outstanding communication skills including academic writing, grant-writing, public-facing writing, and facility with social media
• Proficiency working with graphic design tools and good design skills, e.g., for posters and website maintenance
• Proficiency with Microsoft Word, Excel, FileMaker Pro, and web-based tools.
• Ability to work independently with minimal supervision.
• Excellent organizational skills, attention to detail, and problem-solving ability.
• Experience in higher education or university settings is a plus.
• Familiarity with Banner, TravelND, BuyND, or similar systems preferred.

Additional Information

Application Deadline to Apply: June 1, 2026

Hiring Pay Range: Up to $60,000

Required Application Materials: Cover Letter and Resume

Term: Three-year, limited term | Contingent on funding, position may be extended

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.