Executive Assistant

Plano TX Onsite

Toyota Connected North America is seeking an experienced Executive Assistant. This position will primarily support 23 Director-level leaders while also providing administrative and workplace support to the broader team as needed. We are looking for someone who can quickly step into a dynamic environment work independently with minimal training anticipate needs and provide professional and proactive support. This is a hands-on role requiring flexibility and a collaborative team-first mindset.

• Provide day-to-day administrative support for 23 Director-level leaders.
• Proactively manage multiple Outlook calendars including scheduling resolving conflicts and prioritizing meetings.
• Coordinate internal and external meetings conference rooms meeting logistics and materials.
• Coordinate domestic and occasional international travel and prepare detailed itineraries as needed.
• Process expense reports and support other administrative processes.
• Communicate professionally with executives employees visitors and external stakeholders.
• Anticipate executive needs research solutions and resolve routine issues independently before escalating.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Partner closely with other Executive Assistants and Workplace/Office Administration team members to ensure consistent coverage.
• Provide backup support for the reception area when needed including greeting visitors assisting with meeting rooms answering general inquiries and supporting onsite activities.
• Assist with catering meetings events office administration and other Workplace Experience needs as required.
• Be willing to step outside traditional EA responsibilities and support the broader team when business needs arise.

Required Qualifications

• 5 years of experience as an Executive Assistant or Senior Administrative Support professional
• Recent experience supporting multiple Director-level or senior leaders simultaneously
• Strong hands-on experience with Microsoft Outlook calendar management and Microsoft 365
• Comfortable using collaboration tools such as Slack Microsoft Teams or similar
• Excellent written and verbal communication skills
• Energetic positive and collaborative disposition
• Strong customer-focused mindset with the ability to remain friendly and approachable while maintaining professionalism
• Willingness and proven ability to learn new tools systems and processes
• Exceptional planning prioritization and time management skills
• Proven ability to multitask and manage competing priorities effectively
• Demonstrated ability to maintain confidentiality and professionalism
• Willingness to support reception and general office administration when needed

Excited about this opportunity but dont meet 100% of the qualifications Wed still love for you to apply! Toyota Connected is dedicated to building a diverse and inclusive workplace where unique experiences are valued and everyone has the opportunity to contribute. You may just be the right candidate for this or other Toyota Connected opportunities.

Location:

This position is based in Plano Texas. Toyota Connected encourages all employees to live within a reasonable commuting distance of their assigned work location for Onsite work.

To save time applying Toyota Connected does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position currently.

Whats in it for you

• Free catered lunches when working onsite. We try to keep it healthy but Fridays are cheat days so you can get your carbs on!
• Two fully stocked Nespresso bars for your coffee and tea fixes.
• Free covered garage parking to shield your vehicle from those sneaky storms and to protect your buns from the Texas sun.

Who Are We

Toyota Connected was established in 2016 to infuse the power of big data and cloud intelligence into all aspects of the mobility experience so that driving a Toyota or Lexus is more personal intuitive and safe. We create and enable technologies that delight simplify and connect the lives of those who use our products. We believe this mobility revolution will empower our customers to use their vehicles in an array of exciting new ways. We support celebrate and thrive on the opportunity to provide Mobility for All.

We are committed to creating an accessible and inclusive hiring process by providing reasonable accommodations as necessary for persons with disabilities or those affected by pregnancy childbirth or related medical conditions. If you need to request an accommodation please reach out to your Recruiter who will connect you with an HR Business Partner to discuss your requested accommodation. We only share the candidate information obtained through this process as necessary to fulfill our reasonable accommodation obligations and strive to create an unbiased and equitable experience for all.

Required Experience:

IC