Administrative Assistant IV

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is accepting applications for an Administrative Assistant IV. Under the leadership of the unit supervisor, the administrative assistant provides budgetary and administrative support and oversight for functions related to the Institute's operations.


This position is a P-card holder. In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.

Please be advised that any offer of employment is contingent upon your eligibility to work in the United States. The university is aware of recent federal changes that may significantly increase the cost of filing H-1B visa petitions.

As a public institution, the university¿s ability to cover such costs is subject to budgetary constraints and state funding policies. Therefore, while we remain committed to supporting international faculty hires, we cannot guarantee payment of any newly imposed or increased visa-related fees.

If you have any questions regarding the visa policy, please contact Monica Arrendale at View phone number on click.appcast.io.


Responsibilities

• Budget Management Role:
  Manages all the unit's institutional budgets (stated on Operations Budget Management report), including monitoring, reconciling, analyzing, and reporting data.
  Manages all purchasing responsibilities for the unit and grants within the unit.
  Pcard holder for the unit.
  Provides budget analysis to faculty, staff, and other administrative departments within UNG.
  Develops effective relationships with the budget office to identify budget variances and anomalies.
  Responsible for redistributing funds to ensure efficient flow of funds per state requirements.
  Main point of contact for all budgeting functions within the unit.
  Process all purchases, check requests, reimbursements, budget amendments, travel expenses and other report statements for unit.
  Maintain accurate records of activities associated with unit grants with data entry support from grant program coordinators.
  Maintain an understanding of program requirements for grants with effective collaboration with grant PIs.
  Collects reports for quarterly grant reporting and maintain budgetary records relating to grants with the unit
• Administrative Role:
  In support of the unit, provides management oversight of unit staff in the daily operations including equipment, software renewals, purchases, budget information, inventory, facilities maintenance, marketing & communications, etc.
  Responsible for processing personnel management for the unit, including employment, contracts, and payment processes and Personnel Action forms.
  Coordinates complex administrative projects with supervisor, faculty, and grant PIs within the unit.
  Collaborate with unit supervisor and coordinators to input or facilitate input of course schedules into Banner for all five campuses.
  Collaborate with other administrative specialists across five campuses to ensure consistency and timely completion of tasks.
  Supervise unit student assistants assigned for various functions.
  Coordinates meetings for internal and external stakeholders.
  Arranges travel for the unit supervisor, faculty, students and potential job candidates.
  First point of contact for all faculty, students, and internal/external stakeholders for the unit and provides guidance for students including university support referrals, registrations, and other student needs.
  Receives, check-in, and monitor all purchases for the unit, including processing equipment/maintenance renewals.
  Room approver for all unit classrooms, including monitoring classroom access and equipment housed in classrooms.
  Maintains personnel, academic, and administrative records for the unit
• Service Role:
  Serve on various committees as a unit staff representative (i.e. hiring committees, events, etc.)
  Coordinates and/or assist with coordination of various unit events such as GIS Day, Earth Day, major fairs, open houses, faculty/staff meetings, etc.
  Respond to inquiries from faculty, staff, and students requiring interpretations of policies, rules and regulations of the University.

Required Qualifications

• Bachelor's Degree required or an equivalent combination of education and experience.
• 1.5 years of clerical or administrative experience

Proposed Salary

• The proposed salary is: $19.72-$21.69 hour.

Required Documents to Attach

• Resume
• Cover Letter
• Contact Information for Three Professional References

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at


Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position has financial responsibilities.
• This position will not be required to drive.
• This role is not considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position will not travel
• This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.


Background Check

• Standard Enhanced