Accounting Manager

Job Description

Job Description

True North Management is a growing, service-focused property management company specializing in residential, multifamily, commercial, and vacation rental properties. We are seeking an experienced Accounting Manager to take ownership of the accounting operations supporting our growing property management portfolio.

This position is primarily focused on real estate and property management accounting , including property-level financials, owner accounting, accounts payable and receivable, bank reconciliations, rent roll reconciliation, budgeting, cash flow management, compliance, and financial reporting.

The ideal candidate is highly organized, analytical, detail-oriented, and comfortable taking ownership of accounting processes in a growing company. This is a hands-on, senior-level position that will work closely with company ownership, property managers, maintenance, leasing, vendors, property owners, lenders, and outside accounting professionals.

While accounting is the primary responsibility, this position will also provide limited administrative support for payroll and HR functions . HR responsibilities are secondary to the accounting and property management responsibilities of the role.

Key Responsibilities

Property Management & Real Estate Accounting

• Manage full-cycle accounting for a portfolio of residential, multifamily, commercial, and vacation rental properties
  
  
• Maintain accurate property-level and company-level general ledgers

• Prepare monthly, quarterly, and annual financial statements, including income statements, balance sheets, cash flow statements, property financials, and owner statements

• Perform monthly bank and balance sheet reconciliations

• Review and reconcile rent rolls, tenant ledgers, owner accounts, and property-level cash activity within Rent Manager

• Manage accounts payable, including invoice review, coding, approval, and payment processing through AvidXchange

• Manage accounts receivable and ensure accurate posting and reconciliation of rental income, tenant charges, owner charges, and other property revenue

• Process journal entries, accruals, prepaid expenses, depreciation, and other standard accounting adjustments

• Track capital expenditures, property improvements, maintenance expenses, and project costs

• Monitor owner reserves and property-level cash balances

• Identify and investigate accounting discrepancies, unusual transactions, and variances

• Maintain accounting records in accordance with GAAP and established company procedures

Budgeting, Forecasting & Financial Analysis

• Assist with annual property and company budgeting

• Prepare and maintain property-level budgets and forecasts

• Analyze actual results versus budget and provide variance analysis

• Assist with cash flow projections and financial planning

• Provide financial reporting and analysis to ownership and property managers

• Assist with acquisition, refinancing, and property-level financial analysis as needed

• Identify opportunities to improve property-level financial performance and operational efficiency

Compliance, Tax & Lender Reporting

• Prepare financial schedules and supporting documentation for property owners, lenders, investors, municipalities, and other stakeholders

• Assist with Tax Increment Financing (TIF) reporting and related documentation

• Monitor loan covenant and lender reporting requirements

• Coordinate with the company's outside CPA and tax professionals

• Prepare year-end accounting schedules and workpapers

• Prepare and issue annual 1099-NEC/MISC forms for applicable vendors

• Complete required resident reporting, including Certified Rent Rolls (CRPs) and other applicable affordability or compliance reporting

• Maintain organized documentation for audits, tax preparation, lender reporting, and other financial requirements

Payroll & Limited HR Administration

Although this is primarily an accounting position, the Accounting Manager will provide limited support for company-wide payroll and HR administration, including:

• Process company payroll accurately and on schedule

• Maintain payroll records and coordinate payroll-related reporting

• Assist with employee onboarding and offboarding paperwork

• Maintain confidential employee records and assist with employee benefits administration

• Maintain and periodically update the employee handbook and company policies

• Assist leadership with implementation of HR policies and procedures

• Coordinate with outside HR, payroll, insurance, or legal professionals when necessary

This position is not intended to function as a full-time Human Resources Manager. HR responsibilities are secondary to the accounting and property management responsibilities of the position.

Systems & Process Management

• Maximize the effectiveness of Rent Manager, QuickBooks, AvidXchange, Microsoft Excel, and payroll/HR platforms
  
  
• Develop and improve accounting workflows, procedures, and internal controls

• Identify opportunities to automate and improve accounting processes

• Maintain accurate digital records and documentation

• Assist with accounting system transitions, integrations, and software implementations as needed

• Help build scalable accounting processes as the company continues to grow

Leadership & Collaboration

• Work directly with company ownership on financial matters and strategic decisions

• Serve as a key accounting resource for property managers and administrative staff

• Provide financial guidance, reporting, and analysis to management

• Train and mentor accounting and administrative team members as needed

• Participate in leadership and operational meetings

• Assist with company-wide strategic initiatives involving financial performance, process improvement, and operational efficiency

What We’re Looking For

We are seeking an accounting professional who can take ownership of the accounting function , understand the unique financial requirements of property management, and help build systems and processes that will scale with a growing company.

The successful candidate will be comfortable working independently, solving problems, managing competing priorities, and communicating financial information clearly to both accounting and non-accounting team members.