Secretary (Senior Director) - Elementary School Programs

Secretary to Senior Director

Performs secretarial duties and provides administrative support to the office of Region 1 ES Achievement & School Support. Maintains all necessary budgetary processes to enhance professional learning across all departments. Interacts with Central Services staff, school staff, and the public.

Considerable knowledge of bookkeeping and accounting procedures; considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps; effective time management skills; problem solving skills; excellent customer service skills with the ability to calmly route concerns to appropriate staff; ability to work independently without close supervision; ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports; ability to complete complex tasks and minimize errors with attention to detail; ability to establish and maintain effective working relationships with school system staff, parents, community organizations, vendors, and external agencies.

High school diploma or equivalent; experience in a secretarial or related field; experience in managing and maintaining budget and payroll functions.

Associate's degree or equivalent technical training; experience using Oracle business applications; secretarial experience in a Central Services, school, or academic setting.

Provides administrative support to the Senior Director of Region 1 ES Achievement & School Support. Maintains departmental general ledger; creates budget transfers and amendments, as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by the office of Region 1 ES Achievement & School Support. Communicates with school system staff and vendors concerning accounts payable items, as required, to effectively clear outstanding financial obligations. Organizes and assists with logistics of various meetings for and within the department. Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff. Generates effective correspondence, presentations, reports, and other documents, as directed. Performs other related duties, as assigned.

This position operates in a professional office and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, parents, staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.