Accounting Associate

Job Description

Job Description

We are a growing, multi-entity organization operating across real estate, orthodontics, consulting, aviation, firearms, marketing and other industries. This Staff Accountant role will support and strengthen our accounting operations as we continue to expand.

This is an opportunity to join a small, high-performing team and make an impact on core accounting functions, including accounts payable, accounts receivable, general ledger reconciliations, and the day-to-day work that supports a consistent and efficient month-end close.

The role provides hands-on exposure across multiple entities and industries, offering a practical learning environment where you will build a strong foundation in real-world accounting. We operate in a fast-paced setting where attention to detail, organization, and the ability to manage recurring deadlines are critical. The team works closely together, and success in this role comes from being reliable, accurate, and able to move efficiently across a variety of tasks.

Requirements

Accounts Payable (AP)

• Manage vendor onboarding and maintain vendor master data.
• Process vendor invoices accurately and on time, including proper GL coding and approval routing.
• Execute payment runs and support cash-flow planning and forecasting.
• Research and resolve outstanding AP issues, disputes, and aged items.
• Support internal teams with AP inquiries and ensure compliance with company policies.

Accounts Receivable (AR)

• Prepare and distribute customer invoices across multiple entities.
• Apply customer payments and investigate unapplied or unidentified cash.
• Monitor AR aging and proactively manage collections outreach.
• Coordinate with internal teams to resolve billing discrepancies and payment disputes.
• Assist with customer account reconciliations, credit memos, and adjustments.

Reconciliations & Month-End Close

• Perform bank reconciliations across multiple entities and accounts on a monthly basis.
• Prepare and review balance sheet account reconciliations, including prepaids, accruals, and fixed assets.
• Assist with journal entries and support month-end close schedules and deadlines.
• Assist with intercompany transaction reconciliations across entities.

Administrative & General Accounting Support

• Maintain organized financial records, documentation, and filing systems (digital and physical).
• Support audit preparation by gathering supporting documentation and schedules.
• Assist in documenting accounting processes and identifying opportunities for improvement or automation.
• Provide general support to the Finance Director and accounting team as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or equivalent work experience.
• Experience in AP, AR, or GL accounting (combined or in separate roles).
• Proficiency in Excel (VLOOKUP/XLOOKUP, pivot tables, and data manipulation).
• Strong written and verbal communication skills; comfortable coordinating with vendors, customers, and internal stakeholders.
• High attention to detail with the ability to meet recurring deadlines consistently.
• Self-starter who can work independently.
• Experience in a multi-entity or holding company environment.
• Familiarity with QuickBooks.
• Exposure to diverse industries is a plus.
• Interest in process improvement, automation, or accounting systems optimization.

Benefits

• A collaborative, friendly team culture where your work genuinely matters.
• High visibility and direct impact across a growing, multi-entity organization.
• Opportunity to grow your skills across multiple industries and accounting functions.
• Full Benefits – Medical, Dental, Vision, Life Insurance.

We are an equal opportunity employer and welcome applicants from all backgrounds.