Office Manager

Oversee accounts receivable and bank transaction account coding Oversee accounts payable processes and coordinate invoices and supporting documentation for Bill.com processing Support month-end and year-end close, audits, financial reporting, and special projects Monitor accounts receivable aging and support collection efforts Coordinate and calculate sales tax filings Serve as primary lead for Komet ERP Reconcile inventory between Komet and Sage Intacct and investigate discrepancies Coordinate inventory adjustments and improve ERP workflows, reporting, and data accuracy Support system upgrades, testing, and user training Establish customer credit processes, policies, terms, limits, and collection procedures Monitor customer credit exposure and payment history Partner with sales and customer service to resolve account issues and manage credit risk Coordinate payroll processing and support employee benefits administration Manage business licenses, permits, insurance documentation, and regulatory filings Provide general office management and administrative support Book payroll journals and provide information on payroll liabilities with the Fractional Controller and Fractional GL Accountant Develop and document procedures and internal controls Partner with the President and Fractional Controller on financial and operational initiatives Requirements 3–5+ years of office manager experience, preferably in a small or mid-sized business Experience with accounts receivable Experience with inventory accounting or reconciliation Experience with ERP and accounting systems Strong Excel skills Strong organizational, analytical, and problem-solving skills Excellent communication and follow-through Comfortable working independently and taking ownership of processes Experience with Sage Intacct, Komet ERP, and/or Bill.com (preferred) Experience establishing customer credit terms and managing collections (preferred) Experience in food distribution, produce, wholesale, or another inventory-based business (preferred) Experience coordinating payroll and employee benefits (preferred) Core Competencies Demonstrates expertise in accounts receivable management, inventory accounting, and ERP systems, with a strong focus on financial reporting and process improvement. Proven ability to establish customer credit processes and manage collections effectively while supporting payroll and employee benefits administration. Highest-signal resume keywords Accounts Receivable Management Inventory Accounting Sage Intacct Experience Komet ERP Proficiency Strong Excel Skills ATS Optimization Keywords Hard Skills Accounts Payable Processes Financial Reporting Sales Tax Filings Inventory Reconciliation Payroll Processing Internal Controls Development Data Accuracy Improvement Credit Risk Management Analytical Skills Problem-Solving Skills Soft Skills Excellent Communication Organizational Skills Independence Ownership of Processes Follow-Through Industry Keywords Food Distribution Produce Wholesale Inventory-Based Business Tools & Technologies Bill.com Komet ERP Sage Intacct #J-18808-Ljbffr