Assistant Office Manager

Under the direction of the Supervisor II (Office Manager), the Supervisor I (Assistant Office Manager) in the Division of Administrative Services, Legal Support Operations (LSO) independently plans, manages, and directs staff providing legal support services to executive, attorney, paralegal, and other professional and administrative staff. The Supervisor I interfaces with legal division management and senior attorney staff across a variety of practice areas to resolve sensitive, confidential, complex, and high impact issues, ensuring mission critical work is anticipated, planned, and delivered in support of the Attorney General's Office.

The Supervisor I directly supervises Legal Specialists (Analyst Is and IIs), Legal Support Supervisor IIs (LSSII), and indirectly supervises approximately 60 other staff members including supervisors, legal secretaries, and other clerical support staff.

The Supervisor I provides oversight of all activities related to legal support services, including personnel and human resources management; work assignments; job design; recruitment and retention; hiring and selection; training and development; performance evaluations; labor relations; conflict management; discipline; and workers' compensation. Reviews concerns and makes recommendations for resolution; conducts and reviews performance evaluations and disciplinary actions. Advises and consults with representatives from each legal division to resolve sensitive and confidential matters, discuss policies and procedures, address operational changes, and ensure mission critical work is delivered timely and effectively.


The Supervisor I collaborates with a variety of internal programs to develop and implement initiatives that enhance the skills and knowledge of legal support staff and ensures compliance with applicable policies and procedures. Maintains knowledge of current law office trends and administration, technology to improve service, increase efficiencies and enhance client communication.


Provide back-up duties to the Supervisor II (Office Manager) including business services (facilities operations, lease negotiation, etc.), liaison to property management, budget and monitoring of expenditures, strategic planning efforts, etc.


You will find additional information about the job in the Duty Statement .

Working Conditions


This position offers a hybrid work schedule (a combination of in-office and remote work) after successfully completing a portion of the probationary period, based on demonstrated knowledge and skills. If you value work/life balance, reduced commuting costs, and scheduling flexibility, this position may be great for you!


Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• SUPERVISOR I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-529830


Position #(s):
420-037-4800-001

Working Title:
Assistant Office Manager


Classification:
SUPERVISOR I $7,172.00 - $8,910.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
1


Work Location:
San Diego County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Work Shift:
8:00 am - 5:00 pm


Work Week:
Monday - Friday


Department Information

• This position is located in the Division of Administrative Services, Legal Support Operations, San Diego.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• Please note that all new to state employees will be given the minimum salary of the classification . For current state employees and/or those with reinstatement rights , your salary will be determined in accordance with the applicable laws, rules, and regulations .
• For more information about the Department please visit the Attorney General's website at

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR


Special Requirements

• A fingerprint check will be required .
• Clearly indicate the Job Control Code ( JC-529830 ) and the title of this position in the "Examination or Job Title (s) For Which You Are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/16/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


Department of Justice
DAS-Maria Bouvia
Attn: Maria Bouvia
Division of Administrative Services
1300 I Street, 8th Floor
Sacramento , CA 95814


Address for Drop-Off Application Packages


You may drop off your application and any applicable or required documents at:


Department of Justice
DAS-Maria Bouvia
Maria Bouvia
Division of Administrative Services
1300 I Street, 8th Floor
Sacramento , CA 95814


08:00 AM - 05:00 PM


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter is required and must be included.
• Statement of Qualifications - The SOQ is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for this position. This also serves as a documentation of your ability to present information clearly and concisely in writing, and should be typed and no more than two pages in length.
  Important Information:
  Applicants are prohibited from using artificial intelligence software (e.g., ChatGPT, Claude AI) in the creation of the Statement of Qualifications.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of law practice procedures; court structure and legal case filing processes.
• Knowledge of departmental goals, policies, and procedures.
• Ability to maintain a positive, creative, and flexible approach to issues and problem solving in a fast-paced, team environment.
• Knowledge of human resources principles and performance management practices.
• Knowledge and experience with the State of California hiring process including selection, onboarding, training and development, and retention.
• Knowledge of facilities projects.
• Knowledge of and experience with law office budget.
• Knowledge and familiarity of business services.
• Excellent verbal and written communication skills.
• Ability to maintain a high degree of diplomacy, professionalism, initiative, and self-discipline while working independently with all levels of staff.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, and Teams), Smartsheets; experience with ProLaw is highly desirable.
• Ability to plan, organize, communicate, and adapt to changing assignments and priorities, and to work effectively under pressure to meet deadlines.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.



Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Maria Bouvia
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Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
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California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


SUPERVISOR I EXAMINATION:


To be considered for the job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have eligibility, you must take the exam for this classification.

Please note: A separate application is required for the examination and must be submitted to the address on the examination bulletin.

The examination bulletin(s) may be viewed on this link:


ADDITIONAL APPLICATION FILING INFORMATION:


Please note, if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date . If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted . Therefore , to ensure timely delivery of your application , it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date .


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.