Multi-Parish School Accountant

Job Description

Job Description

Position Title: Multi Parish School Accountant (MPSA)

Location: Upper Valley Pastoral Center (San Juan)

Department : Parish/School Accounting

FLSA Classification: Full-time, Non-Exempt

Reports to: Parish Accounting Supervisor/ Assistant Parish Accounting Supervisor

SUMMARY:

The Multi Parish School Accountant (MPSA) travels regularly to assigned parish and Catholic school locations to provide accounting and financial support services. This position is responsible for maintaining accurate financial records; preparing financial reports; processing payroll, accounts payable, accounts receivable, deposits, and bank reconciliations; and supporting compliance with established diocesan policies and procedures. The MPSA assists in the responsible stewardship of the physical, financial, and personnel resources of assigned parishes and schools and supports the mission of the Church through accurate, ethical, and accountable management of resources.

DUTIES AND RESPONSIBILITIES

· Ensures assigned parishes and schools follow diocesan policies and procedures and comply with applicable local, state, and federal regulations.

· Maintains accurate financial records, posts receipts and expenditures to appropriate accounts, and prepares financial reports for the pastor.

· Prepares consolidated internal and external financial statements, including balance sheets, income statements, and profit and loss statements, in accordance with Generally Accepted Accounting Principles (GAAP).

· Accounts for parish revenue, including deposits, donations, fundraising proceeds, and other income sources.

· Processes accounts payable and accounts receivable transactions accurately and timely.

· Processes payroll and calculate related payroll tax deposits.

· Reconciles accounts with bank statements and resolves discrepancies as appropriate.

· Compiles, analyzes, and reports operational and financial data for assigned parishes and schools.

· Prepares budgets and financial reports for review and approval by pastors.

· Monitors budget-to-actual performance and keeps the pastor and Finance Council informed of the parish’s financial position.

· Works within approved budgets, supports cost-saving measures, and promotes responsible use of organizational resources.

· Processes online giving records and deposits, including credit card, ACH, and other electronic transactions.

· Assists pastors with new-hire documentation, onboarding paperwork, employee orientation, personnel file maintenance, compliance requirements, and implementation of personnel policies and procedures.

· Completes Workers’ Compensation First Report of Injury forms and Employee Injury/Accident Reports as needed.

· Prepares, calculates, files, and submits applicable local, state, and federal tax payments and reports.

· Ensures required tax reports, including Forms 941, W-2, and 1099, are completed and filed in a timely manner.

· Assists with month-end and year-end closing processes, including reconciliation of balance sheet accounts.

· Serves as a liaison to the Parish Finance Council, as directed.

· Enter new member information into the parish accounting system.

· Records weekly contribution envelopes to the general fund, building fund, or donor-designated funds.

· Posts contribution deposits, donations, and other receipts in the accounting system.

· Prepare contribution reports and other financial documentation as required.

· Prepares documentation and supporting materials necessary for the annual financial audit.

· Participate in regular staff meetings as directed by the supervisor.

· Performs other related duties as assigned.

QUALIFICATION REQUIREMENTS

• Must be a Catholic who adheres to the teachings, mission, and values of the Catholic Church.
• Employment is contingent upon the satisfactory completion of criminal background, reference, and other required pre-employment checks.
• Completion of Safe Environment Training - Protecting God’s Children is required upon hire and must be maintained in accordance with diocesan requirements.
• Must possess and maintain a current valid Texas Driver’s License, a clean driving record, reliable transportation, and valid vehicle insurance, as travel to parishes, diocesan offices, meetings, trainings, and events may be required.

EDUCATION/EXPERIENCE:

• Master's degree in Accounting, Finance, and three years of accounting experience in accounts payable, accounts receivable, general ledger, and financial reporting required.
• Bachelor’s degree in Accounting, Finance, and five years of accounting experience in accounts payable, accounts receivable, general ledger, and financial reporting required.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Working knowledge of Generally Accepted Accounting Principles (GAAP).

· Knowledge of applicable federal, state, and financial reporting requirements.

· Ability to analyze and interpret financial data and prepare clear, accurate financial reports.

· Demonstrates reliability, integrity, sound judgment, discretion, and trustworthiness.

· Highly organized, detail-oriented, self-motivated, and able to work effectively both independently and collaboratively.

· Ability to safeguard confidential information and exercise appropriate discretion.

· Ability to establish and maintain effective working relationships with clergy, school personnel, parish staff, diocesan employees, and other stakeholders.

· Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

· Strong written and verbal communication skills.

· Strong analytical, critical-thinking, and problem-solving skills.

· Strong organizational and time-management skills, with the ability to manage competing priorities effectively.

· Ability to work effectively under pressure in a fast-paced environment.

· Ability to perform basic mathematical calculations, including rates, ratios, and percentages.

· Ability to operate standard business office equipment, including calculators, copiers, scanners, and related equipment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job.

This position performs primarily office-based work and requires the ability to operate standard office equipment, review and manage files and documents, and communicate effectively in person, by telephone, and in writing. Employees must be able to remain in a stationary position 50% of the time. The role may occasionally require movement within the office to access files, records, storage areas, and meeting locations. Employees must be able to climb. Occasionally they may climb stairs, step ladders, ascend/descend a step ladder. Employees must be able to stoop, kneel, or crouch to position self to maintain files from filing cabinets, etc. Employees must be able to carry, lift and/or move up to ten pounds and occasionally carry, lift, and/or move up to twenty-five pounds.

WORK ENVIRONMENT:

The work environment characteristics described below are representative of those the employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work is performed primarily in a professional office environment and involves frequent use of standard office equipment, including computers, telephones, copiers, scanners, and filing systems. The position requires regular interaction with clergy, diocesan staff, parish representatives, and external contacts, and may occasionally require attendance at meetings and/or diocesan events. The noise level is usually moderate. The work environment can be dynamic with frequent interruptions. Employees may undergo stressful situations due to the nature of their work.

Office Hours: Monday through Friday; 8:00 a.m. to 12:00 noon and 1:00 p.m. to 5:00 p.m.

Work Schedule: Full-time, 40 hours with occasional evening or weekend hours for meetings, events, or urgent matters.

Travel: This position requires daily travel to multiple parishes and school locations to provide accounting services to assigned locations. Diocesan fleet vehicles are available for employees. If no fleet vehicle is available for use on a given day, the use of personal vehicles with mileage reimbursement is available for diocesan business use, subject to applicable mileage reimbursement procedures.

Rest breaks (15 minutes): 10:00 a.m. and 3:00 p.m.

Lunch Hour: 12:00 noon to 1:00 p.m.

The Diocese of Brownsville is a religious organization that serves the Catholic community in the Rio Grande Valley. As a diocese, its primary mission is to provide spiritual guidance, pastoral care, and support to its Catholic members. The Diocese of Brownsville is known for its commitment to social justice, community outreach, and the promotion of Catholic values. It offers a range of ministries and programs that cater to the needs of the local community, including education, healthcare, and social services. Working for the Diocese of Brownsville means being part of a dedicated team that strives to make a positive difference in the lives of others, while fostering a strong sense of faith, compassion, and service.

Company Description

The Diocese of Brownsville is a religious organization that serves the Catholic community in the Rio Grande Valley. As a diocese, its primary mission is to provide spiritual guidance, pastoral care, and support to its Catholic members. The Diocese of Brownsville is known for its commitment to social justice, community outreach, and the promotion of Catholic values. It offers a range of ministries and programs that cater to the needs of the local community, including education, healthcare, and social services. Working for the Diocese of Brownsville means being part of a dedicated team that strives to make a positive difference in the lives of others, while fostering a strong sense of faith, compassion, and service.