Facilities Manager

The Facilities Manager is responsible for the safe, efficient, and professional operation of the corporate headquarters. This role oversees facility operations, workplace services, vendor management, space planning, budget administration, emergency preparedness programs, and workplace communications. The Facilities Manager serves as a key liaison between employees, building management, vendors, Corporate Security, and leadership to ensure a high-quality workplace experience and support business operations. Weyerhaeuser is proud of its culture, rooted in our values of safety, sustainability, integrity, citizenship, and inclusion. This role helps create and maintain an environment that reflects those values and supports employee engagement, collaboration, and well-being. This role will sit out of our Seattle HQ office and will be expected to be in the office 5 days a week, Monday through Friday.

Key Responsibilities

Facility Operations & Workplace Services

• Manage day-to-day headquarters operations to maintain a safe, clean, and efficient workplace.
• Coordinate facility maintenance, repairs, inspections, and service requests with property management and vendors.
• Oversee workplace amenities and services, including conference rooms, furniture, coffee service, vending, parent rooms, bicycle storage, and employee support areas.
• Lead office space planning, employee moves, departmental relocations, and furniture installations.

• Identify and implement workplace improvements that enhance the employee experience.

Vendor & Contractor Management

• Serve as the primary contact for facility-related vendors and service providers.
• Manage relationships with landlords, property managers, janitorial services, maintenance contractors, furniture vendors, mail providers, and other partners.
• Monitor vendor performance and ensure compliance with contractual agreements.
• Coordinate recurring services and facility projects to support operational needs.
• Safety, Security & Emergency Preparedness
• Partner with Corporate Security and Building Services to support workplace safety and security programs.
• Coordinate emergency preparedness initiatives, including Floor Warden, CPR/First Aid, AED, and emergency supply programs.
• Support badge access administration, safety committee activities, and compliance requirements.
• Assist with emergency communications and incident response activities.

Executive & Employee Support

• Coordinate facility support for executive leadership, the Board of Directors, and employees.
• Support board meetings, executive events, workplace initiatives, and special projects.
• Ensure meeting rooms and common areas are maintained and event ready.
• Serve as a resource for facility-related questions and workplace support needs.

Budget & Administrative Management

• Support annual operating budgets, forecasting, and expense management activities.
• Review and process invoices, reconcile purchasing card transactions, and monitor recurring expenses.
• Assist with month-end and year-end financial activities, including accrual reporting.
• Maintain facility records, permits, licenses, subscriptions, operational documentation, and SharePoint resources.

Workplace Programs & Communications

• Oversee mail, shipping, distribution, parking, and other workplace service programs.
• Coordinate vendor relationships and operational processes supporting headquarters services.
• Develop and distribute workplace communications, building notices, and employee updates.
• Communicate facility projects, building access changes, and workplace initiatives to employees.