Executive Chief of Staff & Executive Administrator

Executive Chief of Staff & Executive Administrator

Work Directly With the CEO - CXAI (Nasdaq: CXAI)

San Francisco Bay Area | Hybrid | High-Impact Executive Role

CEO Time, Priorities & Executive Operations

- Manage and optimize the CEO's calendar, travel, workflow, and daily operating cadence

- Act as the CEO's gatekeeper, prioritizing meetings, requests, and communications

- Prepare detailed briefing docs, agendas, and executive summaries

- Ensure that every CEO engagement is informed, productive, and followed through

- Maintain a proactive view of the CEO's commitments and strategic goals

Strategic Partner & Advisor

- Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition

- Anticipate issues, risks, and opportunities ahead of time

- Participate in selected internal and external meetings, capturing insights and driving actions

- Help the CEO frame decisions and maintain focus on what matters most

- Provide judgment, discretion, and a trusted sounding board

Cross-Functional Alignment & Execution

- Drive alignment across product, AI/engineering, sales, finance, and operations

- Track key initiatives, commitments, and action items across the executive team

- Ensure teams are accountable and operating with clarity and urgency

- Lead or support special cross-company projects that require CEO visibility

- Strengthen internal communication flow between the CEO's office and the organization

Board, Investor & Customer Engagement Support

- Support prep for board meetings, strategic sessions, and executive offsites

- Assist with briefings for investor meetings, earnings cycles, and financial milestones

- Coordinate materials, messaging, decks, and follow-up

- Partner with IR, finance, and legal to ensure accuracy and alignment in communication

- Prepare talking points and summaries that reflect the CEO's voice and priorities

Communications & Executive Presence

- Draft high-quality CEO communications: internal memos, updates, emails, summaries

- Prepare content for presentations, keynotes, and industry conversations

- Maintain a high standard of clarity, tone, professionalism, and impact

- Protect the CEO's time and brand through disciplined communication and filtering

AI & Innovation Support (Non-Technical)

- Track high-level milestones across agentic AI, spatial intelligence, and product strategy

- Coordinate with product and engineering leadership on AI-related updates and deliverables

- Maintain alignment between the CEO's innovation agenda and operational execution

What You Bring

Essential Experience:

• 5-10+ years supporting senior executives (CEO, founder, chairman, or C-suite)
• Proven ability to operate in fast-moving tech or public-company environments
• Exceptional writing, communication, and executive briefing skills
• High judgment, integrity, and ability to handle sensitive information
• Superior organization, prioritization, and follow-through
• Strong meeting preparation and executive presence

Preferred Experience:

• Experience in AI, SaaS, enterprise software, or emerging technology
• Prior Chief of Staff, Executive Operations, or Senior EA hybrid background
• Familiarity with board and investor relations workflows
• Ability to synthesize complex information quickly

You Are:

• Calm under pressure and always two steps ahead
• Highly reliable, discreet, and trusted with confidential matters
• A natural systems-builder who brings structure to fast-paced environments
• Sharp, thoughtful, and able to partner directly with a high-performance CEO
• A communicator who can move between detail and high-level narrative easily

You'll operate in an environment where:

• AI innovation moves fast
• Strategy and execution intersect daily
• Leadership conversations matter
• Every day brings new opportunities to create leverage

Location:

• San Francisco Bay Area (San Ramon)
• Hybrid: in-office for CEO-facing days; flexibility for remote work

Why This Role Matters

This role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces.

You will be a force multiplier for the CEO - helping him expand impact, velocity, and clarity across CXAI.

Apply on our careers page CXAI.AI or CXAI LinkedIn