Specialist, Information Management

Title: Specialist, Information Management

Department: DT Information Management

Campus Location: Trinity River Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - $50,500

Work Hours: Monday - Friday 8:00am - 5:00pm; varies based on department needs.

Remote Eligible: This position is not eligible for remote work

Job Summary

This role is responsible for providing advanced support to the department’s data governance, knowledge management, and records management and archives activities.

Primary Duties and Responsibilities

• Supports the college’s data governance program and contributes to the development of data standards, policies, definitions, and stewardship practices
• Provides administrative and technical support for departmental projects and initiatives, such as project management, scheduling meetings, communicating with stakeholders, conducting research, and preparing summaries and reports to support decision-making
• Collaborates with IT, data stewards, and business stakeholders to implement data standards and improve data quality, accessibility, and consistency
• Assists with management of the knowledge base by reviewing submitted articles, ensuring standardization, auditing current articles, soliciting new articles, and maintaining metadata
• Promotes the use and adoption of data governance and records management best practices through communication, training, and outreach activities
• Assists with Archives activities, including processing, preservation, digitization, and promotion of archival records and special collections, and maintains related inventories, metadata, finding aids, and descriptive documentation

*Performs Other Related Tasks as Required

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of the College

Supervision

Works under the supervision of the assigned department leader

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• Bachelor’s degree and one (1) years’ working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience

Preferred Qualifications

• Bachelor’s degree in Data Science, Library/Information Science or similar fields
• At least one (1) year’s working experience with metadata schemas, ontologies, and digital stewardship tools
• At least one (1) year’s working experience working in a college or university setting related to the Essential Performance Requirements
• Certified Data Management Professional (CDMP) or other data governance, data management, information management certifications
• Records Management Certification

Knowledge, Skills and Abilities

• Knowledge of information management (data governance, records management) best practices
• Knowledge of project management principles
• Skilled in delivering high-quality customer service and building effective interpersonal relationships, including strong listening, verbal, and written communication skills
• Skilled in using computer applications and enterprise systems, including the Microsoft Office suite and the Microsoft 365 platform
• Ability to perform and prioritize multiple tasks seamlessly ensuring accurate and timely completion, while exhibiting strong attention to detail and organization
• Ability to work effectively both independently and as part of a team in collaborative environments, engaging with faculty, staff, and external stakeholders
• Ability to identify routine issues and elevate non-standard problems using established procedures in a fast-paced work environment
• Ability to review basic information and follow policies, procedures, and guidelines when completing assigned tasks
• Ability to coordinate assigned work and communicate effectively with faculty and staff to support campus and departmental operations
• Ability to maintain a high level of diplomacy and tact, ensuring confidentiality and discretion with sensitive and confidential information

Physical Demands and Work Environment

Physical Demands

Physical Demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.