Office Administrative Assistant

Job Description

Job Description

Our client, an established nonprofit organization, is seeking an organized and personable Administrative Office Assistant to support daily office operations, its leadership team, and Human Resources. This is a varied role for someone who enjoys helping others, keeping an office running smoothly, and managing multiple priorities. You’ll serve as the first point of contact for visitors and callers while providing executive, Board, and HR administrative support.

What You’ll Do Welcome visitors, answer and direct calls, and maintain a professional, organized reception area. Coordinate mail, office supplies, shipping, meeting rooms, and facilities requests. Manage calendars, schedule meetings, and assist with travel arrangements and expense reports. Work directly with the CEO to coordinate Board meetings, prepare meeting materials, and record accurate minutes. Support recruitment by posting openings, screening applications against established qualifications, and scheduling interviews. Assist with pre-employment screenings, new hire orientation, onboarding paperwork, and employee records. Provide administrative support to the Leadership Team and assist with organizational events. Handle confidential information with professionalism and discretion.

What We’re Looking For High school diploma or equivalent. At least three years of administrative or office support experience. Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams. Strong organizational skills, attention to detail, and the ability to manage competing priorities. Excellent communication skills and a friendly, professional customer-service approach. Ability to work independently and collaboratively. Experience supporting HR, recruitment, onboarding, a CEO, or a Board of Directors is preferred. Experience taking meeting minutes or working in a nonprofit or human services organization is also a plus.

Additional Details This position offers a hybrid schedule. Occasional evening hours for Board meetings or events and local travel may be required. Candidates must successfully complete required pre-employment screenings. Apply today for immediate consideration!