Accounts Receivable Specialist - Administration Building

Tax Collection Coordinator

Essential Duties And Responsibilities:

This list is intended to be illustrative rather than complete. It shows significant duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position-related duties requested by the supervisor.

1. Receive revenue receipts (non-real estate school taxes), prepare the revenue entry form, post into the system and make bank deposits daily;

2. Process all current tax bills in accordance with Act 1;

3. Process and complete all interim taxes as due;

4. Collect all tax payments received through the mail or paid in person. Process all receipts daily, including bank lockbox, and post to tax records;

5. Maintain on a current basis all the tax records, including assessment, in the computer system. File Appeal Scheduling Report. Maintain accurate records regarding the tax assessment appeals and settlements;

6. Maintain records monthly on delinquent tax collections by posting from Tax Claim Report to tax records and preparing/posting journal entry; issue in November, tax delinquent letters;

7. Transfer in February the current unpaid taxes to the delinquent account, and prepare and distribute the Lien report by February 28th, and promptly prepare other related reports;

8. Receive monthly the report of real estate transfers and their related tax payments. Process receipts and update names and addresses in the computer system;

9. Act as the Homestead/Farmstead Coordinator for the District;

10. Receive and answer promptly all tax certification requests and any other inquiries from taxpayers, mortgage companies and US Bankruptcy Court;

11. Issue promptly any required external billing and follow up on collection, maintain AR log;

12. Prepare and submit PURTA Report annually to collect public utility taxes;

13. In February complete Corrected School District Code Report and forward it to the correct school district for review and approval in accordance with Act 80 requirements. A copy of that report mail is to be mailed to the PA Department of Revenue;

14. Cooperate with and assist the independent auditors in their yearly review of the accounting records as they pertain to the job responsibilities;

15. Receive and direct visitors to the Administration Building, as needed;

16. To assist with any of the positions within the Business Office on a temporary basis for a limited duration, as needed;

17. Other duties as assigned by the Accounting Supervisor Director of Finance as needed within the scope of the position;

18. Perform other job-related duties as assigned.

Qualifications & Physical Requirements:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent the minimum levels of educational achievement, training, skill and/or ability necessary.

A. Associates Degree required;

B. 3 to 5 years Accounts Receivable experience preferred.

C. Experience in Business Office Functions.

D. Working knowledge of basic business office procedures and the operation of office equipment and machines.

E. Ability to accurately process heavy volumes of paperwork in a short time and meet deadlines.

F. Excellent communication skills;

G. In-depth knowledge of Microsoft Office Suite; automated accounting systems and other office machines.

H. Ability to professionally interact with vendors, office personnel and the public via telephone, e-mail and in person.

I. Ability to handle confidential/privileged information and mail.

J. Ability to organize work area and filing systems

K. Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI.

L. Qualified candidates will be required to obtain a surety bond (minimum $10 million) through the District's insurance broker.