Office Manager

Company: PE‑Energy – Industrial Distribution (pe‑energy.com)

Location: Houston, TX (Near IAH Airport)

Employment Type: Full‑time

About Us

PE‑Energy is a small‑business industrial distribution company serving the Houston region and beyond. We supply industrial equipment, parts, and related products to a wide range of customers. We’re looking for a reliable, organized Office Manager to help us run our day‑to‑day operations smoothly and support our growing business.

Role Overview

We are seeking an Office Manager to oversee administrative, financial, and operational functions in our office. This role will be responsible for expediting orders, managing accounts receivable and accounts payable, coordinating with vendors and customers, and handling all standard office‑manager duties in a fast‑paced industrial distribution environment.

Key Responsibilities

Order expediting & coordination:

• Track and expedite customer orders, back‑orders, and shipments.
• Communicate with vendors, carriers, and internal teams to ensure timely delivery.

Accounts receivable & accounts payable:

• Post and review customer invoices, payments, and credit memos.
• Process vendor invoices, verify accuracy, and schedule payments.
• Reconcile accounts and resolve discrepancies with customers and suppliers.

General office management:

• Manage office supplies, equipment, and vendor relationships.
• Maintain organized files, records, and digital systems.
• Handle incoming calls, emails, and correspondence professionally.

Support & operations:

• Assist with data entry, reporting, and basic bookkeeping tasks.
• Support sales, warehouse, and operations teams with administrative needs.
• Help implement and improve office procedures to increase efficiency.
  

Qualifications & Skills

• 2–5 years of experience in office management, administrative support, or a similar role.
• Experience with accounts receivable, accounts payable, invoicing, and basic bookkeeping preferred.
• Strong organizational and time‑management skills with attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable learning new software.
• Excellent communication skills (phone, email, in‑person) and ability to multitask in a busy environment.
• Positive attitude, reliability, and ability to work independently and as part of a small team.

Instructions: If you would like to apply for this position:

• Please fill out our form Microsoft Forms
• Send us an email with your resume and a subject line“INTERVIEW ME” at View email address on click.appcast.io .