Human Resources and Payroll Technician (SMSU)

Human Resources and Payroll Technician Santos Manuel Student Union (SMSU) is a campus social hub that supports student retention and development by offering a variety of cultural, social, educational, and recreational activities. The position is located in San Bernardino, CA and reports to the Human Resources and Risk Manager. Work Schedule Regular full‑time hourly position. Flexibility is required to respond to emergency situations, including evenings, weekends, and holidays. General Purpose Under the direction of the Human Resource and Risk Manager, the Human Resources and Payroll Technician supports daily operations of the SMSU Human Resources department with a focus on payroll processing, compliance support, recruitment administration, and new student employee orientation coordination. The role ensures accurate data entry, timely payroll submission, proper record‑keeping, and effective orientation and training tracking for student assistants and staff employees. Essential Duties and Responsibilities Payroll & HRIS Administration Process semi‑monthly payroll for student assistants and staff; review for accuracy and submit payroll to UEC in accordance with established deadlines. Perform data entry in Paylocity and PeopleSoft CS, including new hires, separations, rate changes, time clock corrections, and other employment updates. Maintain accurate employee records and personnel files in compliance with established record retention guidelines. Conduct monthly reconciliations of personnel files and active employee lists to ensure accuracy and completeness. Assist in resolving payroll discrepancies and respond to routine payroll‑related inquiries. Compliance & Recordkeeping Support compliance with federal, state, and local employment laws and internal policies by ensuring required documentation is completed and maintained. Keep abreast of changes in applicable labor laws and assist with implementation of updates to procedures and documentation as directed. Track and reconcile completion of mandatory employee trainings in accordance with SMSU policy, notify supervisors of outstanding or overdue trainings, and maintain documentation of follow‑up communications. Recruitment & Hiring Support Provide administrative support for recruitment processes, including uploading and distributing candidate application materials, maintaining candidate tracking matrices, and scheduling interviews and coordinating logistics. Orientation Deliver orientation sessions for new student employees, ensuring clear communication of workplace expectations, policies, payroll procedures, and required trainings. Assist with the creation, coordination, and continuous improvement of the student orientation program. Recommend updates or improvements to orientation materials and processes to enhance clarity, compliance, and student engagement. Customer Service & Administrative Support Provide responsive and professional customer service to student employees and staff. Maintain tracking logs, spreadsheets, and filing systems to support departmental operations. Support special projects and other duties as assigned. Qualifications Minimum Education and Experience : High School Diploma or GED required and six months of related experience in a clerical environment. Some college preferred. Supervisory Responsibilities : May provide guidance and work direction to student assistants but has no formal supervisory responsibilities for appraising performance, rewarding and disciplining employees, or resolving complaints. Additional Skills Required Language Skills : Ability to read, interpret, and write routine reports and correspondence; speak effectively before groups of customers or employees; use word processing and spreadsheet software. Mathematical Skills : Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; draw and interpret bar graphs. Reasoning Ability : Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; deal with problems involving multiple concrete variables in standardized situations. Computer Skills : Advanced knowledge of MS Office (Excel, Word, PowerPoint, Outlook). Experience with Paylocity preferred. Physical Demands Regularly required to talk or hear; frequently sit; use hands to handle tasks; occasionally stand, walk, and lift up to 10 pounds, sometimes up to 25 pounds. Certifications, Licenses & Registrations First Aid and CPR/AED certification required (certifications may be obtained within the first month of employment). Work Environment Work environment characteristics include moderate noise levels; indoor and outdoor tasks with exposure to sun, heat/cold, dust, pollen, and other environmental risks. Benefits Medical, Dental, Vision, Flex Cash option CalPERS Retirement CalPers 457 Group Term Life/Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick Leave Educational Assistance Benefit (based on availability of funding) Employee Assistance Plan Long-Term Care Insurance Pet Insurance Flexible Spending Account Workers' Compensation Unemployment Insurance State Disability Insurance Supplemental Information A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position. Fingerprinting is required for all employees with direct contact with minors. SMSU is an affirmative action/equal opportunity employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, cultural orientation, any other protected status, or disability. Statement of Commitment to Diversity California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for all human experiences. We are committed to diversity and inclusion across all aspects of university activity, including student life, curriculum, staffing, research, and community services. #J-18808-Ljbffr