Administrative Assistant Elementary

Administrative Assistant Elementary

Anchorage School District

Job Summary The Elementary Administrative Assistant provides the primary clerical and administrative support in an elementary school. The position has a retirement association with the Public Employees' Retirement System (PERS).

Job Requirements The following are required:

• A high school diploma or equivalent, or current enrollment in a GED program.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
• Excellent communication and customer service skills.
• Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.
• Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.

The following are preferred:

• Knowledge of first-aid.
• Ability to operate common office equipment and be proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets
• Ability to type accurately at an acceptable rate of speed.
• Ability to plan and implement clerical transaction accountability and controls.
• Knowledge of office practices, procedures, office machines, and filing systems.
• Knowledge of ASD computer systems such as Q, Business Plus, EmpCenter, or Absence Management.
• Ability to perform clerical work with independent judgment, speed and accuracy, including financial and statistical reports.
• Ability to plan and implement clerical transaction accountability and controls.
• Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.
• Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.

Essential Job Functions

• Receives office visitors, furnishes information, and maintains good public relations.
• Operates the building intercom system.
• Makes and keeps records of appointments and conferences.
• Types from rough drafts or instructions a variety of materials such as letters, memoranda, bulletins, requisitions, claims, masters, stencils, reports, and statistical data.
• Sorts and routes mail.
• Maintains general and confidential files.
• Composes correspondence, memoranda, reports, and newsletters independently or with little instruction.
• Collects and accounts for money involving lunch charges, petty cash, Anchorage School District funds, and student stores.
• Orders supplies via ASD electronic requisition system, managing receipt, inventory, and distribution of said supplies.
• Works with IFAS and student management systems.
• Maintains material and equipment inventories.
• Operates a variety of office machines.
• Orders audio-visual materials.
• Administers first aid in the absence of the nurse, deciding whether ill students need immediate care and when to call professional medical help or a parent.
• Prepares varied reports for the principal.
• Arranges for substitute teachers and substitute clerical staff.
• Assists with the preparations and issuing of books.
• Assists teachers in the preparation of class materials.
• May take dictation.
• May provide direction to clerical support staff.
• May train, grade, dismiss, and choose student aides.

Physical /Mental Demands The physical demands of this job require frequent standing, walking, sitting, speaking and hearing. Specific visual abilities are also required. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing less than 40 lbs. Additionally, the employee must be able to understand vague and implicit instructions, be able to readily recall facts and details, handle conflict and make effective decisions under pressure. The employee must have the ability to effectively manage the stress of working with students, parents, and other employees representing diverse cultures, personalities, and work styles in a dynamic work environment. The Anchorage School District is committed to providing reasonable accommodations, according to applicable state and federal laws, to all individuals with a qualified physical or mental disability. Work Environment Work is performed in a professional environment with a wide variety of individuals having differing functions, personalities and abilities, including working with diverse groups of people in a variety of different settings. While performing the duties of this job the employee may be regularly exposed to a video display. The employee may be exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

About The Anchorage School District is one of the largest and most diverse school districts in the country. We educate nearly 43,000 students in over 130 schools and programs. Minority students comprise more than 50 percent of the student population, and our students speak 110 different languages. We are committed to fostering and celebrating diversity and preparing our students to be global citizens. We support employees through comprehensive professional development, award winning mentoring programs, and competitive salary and benefits. Anchorage is the best of both worlds, offering pristine wilderness alongside the amenities of a large city.

Land Acknowledgment: We acknowledge that we gather here today on the traditional lands of the Dena'ina People of Upper Cook Inlet. For thousands of years, the Dena'ina People have been and continue to be the stewards of this land. ASD is committed to diversity and inclusion, and it is with honor and respect that we recognize all Indigenous people who live and learn in our community.

Our Mission: In order to meet its mission, Educating All Students for Success in Life, Anchorage School District (ASD) is committed to strategic initiatives and goals. Goals are SMART as they are Specific, Measurable, Attainable, Realistic, and Timely.

Our Vision: Building the ideal student experience. Student learning, achievement, and lifelong success are the focus of ASD. Within the District, families have many academic choices to meet a variety of student needs. Equitable access and opportunity are keys to building a successful learning path for each student. ASD celebrates our differences and is committed to inclusion of all our community's languages, cultures, and perspectives.

Education plays a vital role in preparing students to become engaged, productive members of our culturally rich community. Our community envisions students empowered by real world experiences with access to educational opportunities within and beyond the walls of school buildings. ASD is boldly committed to transforming how we prepare students for life, college and careers within Alaska and across the globe.