PT Administrative Assistant (Administrative Assistant (City Clerk, Mayor, and Council)

Salary: $27.69 - $38.98 Hourly
Location : CITY HALL 14177 Frederick Street, Moreno Valley, CA
Job Type: Part-Time/Non-Career
Job Number: 2025-00145
Department: City Clerk
Division: City Clerk
Opening Date: 06/10/2026
Closing Date: 6/24/2026 5:00 PM Pacific
FLSA: Non-Exempt
Max Number of Applicants: 100


Description
Join the Office of the Mayor & City Council as the next Administrative Assistant!

Join the Heart of City Governance, Support Transparency, Service, and Civic Leadership.

This job announcement will close once the first 100 applications have been received, or by the closing date listed, whichever occurs first. Applicants are encouraged to apply early to ensure consideration.
Recruitment may be used to establish an eligibility list for future vacancies.

THE OPPORTUNITY

The Administrative Assistant based in the Office of the Mayor and City Council (a division of the City Clerk's Department) serves as a vital contributor to the integrity, transparency, and efficiency of municipal operations. Positioned at the heart of city governance, this role supports a wide range of administrative and clerical functions essential to delivering accurate, timely, and well-organized city services. Under general supervision, the Administrative Assistant prepares official documents, reports, and public-facing materials; manages confidential records; coordinates meetings and agendas; and assists with inquiries from residents, staff, and elected officials. This position offers meaningful exposure to the structure and responsibilities of local government, particularly in areas related to public records, legislative processes, and civic engagement. Through collaboration with City staff and mentorship from department leadership, the Administrative Assistant develops professional skills in public administration, while demonstrating initiative, sound judgment, and exceptional communication.


JOB DESCRIPTIONS
Click here to access the complete classification description, including the experience, education, and physical and mental requirements for this job.
I DEAL CANDIDATE

The ideal candidate for the Administrative Assistant position in the Office of the City Clerk and Mayor & City Council is a highly organized, detail-oriented professional with a deep appreciation for civic engagement, public transparency, and responsive government. They possess a strong understanding of municipal policies and procedures and are comfortable navigating the dynamic intersection of administrative support and public service.

Cal events and excel at building relationships across diverse groups. A natural collaborator and problem-solver, the ambassador is eager to educate residents, spark civic pride, and strengthen Moreno Valley's sense of unity.

MINIMUMN QUALIFICATIONS
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or a G.E.D. equivalent; three years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience.

DISTINGUISHING CHARACTERISTICS
Administrative Assistants are responsible for independently performing a wide variety of difficult and responsible office and administrative support functions requiring detailed knowledge of City and department rules, policies and procedures. Incumbents use advanced word processing, spreadsheet and graphics skills in the development of technical documents and presentation materials. They may provide general office administrative support services and provide backup to other office clerical and administrative staff. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding and applying complicated information requiring a high degree of accuracy and interacting with and handling routine to non-routine questions, complaints and problems based on knowledge gained through experience.

Administrative Assistant is distinguished from Senior Office Assistant in that incumbents in the former class perform a variety of significant, difficult administrative and office support functions with moderate direction and supervision, in addition to providing general clerical support.
WHO WE ARE Moreno Valley was incorporated in 1984 as a General Law City, merging the communities of Moreno, Sunnymead and Edgemont. The City operates under a Council-Manager form of government. The City Council is comprised of an elected Mayor and four Council Members elected by district. The City has a committed customer-service oriented workforce comprised of more than 450 employees who provide a wide-range of municipal services, including Public Works, Economic Development, Community Development, Parks and Community Services, Financial and Management Services and Library services. The City contracts with Riverside County for Police and Fire services.
ABOUT THE OFFICE OF THE MAYOR & CITY COUNCIL
The City Clerk's Department serves as the official recordkeeper and administrative backbone of the City of Moreno Valley. Operating within the Office of the Mayor and City Council, the department manages City Council agendas and minutes, maintains official records and the City seal, and ensures public access to information in accordance with transparency laws. It oversees municipal elections, processes campaign filings, and facilitates appointments to boards and commissions. The department also handles public records requests, bid openings, and the acceptance of claims and subpoenas. Through its commitment to accuracy, accessibility, and civic engagement, the City Clerk's Office plays a vital role in supporting open and effective local government.
THE SELECTION PROCESS
Applicants possessing the MOST DESIRABLE qualifications at each level, based on a screening of required application materials, including the completed Supplemental Questionnaire, will be invited to continue in the selection process. The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.

Recruitment Process: Human Resources (HR) reviews all application materials to determine whether candidates meet the established minimum and preferred qualifications after the position closes. Those who qualify will be advanced to the next stage of the recruitment process. All applicants will receive email notifications regarding their status.

Application Screening
Applications and supplemental materials will be reviewed to identify candidates whose qualifications best align with the position's essential requirements. Only those applicants who meet the criteria outlined in the job bulletin will advance to the next phase of the selection process.

Video Appraisal Interview
Applicants may complete a self-guided video interview by recording responses to a series of structured questions. These questions are designed to assess each candidate's qualifications and suitability for the position. There is no live interviewer or proctor; candidates will record their answers independently and submit the videos for evaluation.

Technical Interview:
Selected applicants will be invited to participate in a structured technical interview designed to evaluate job-related knowledge, problem-solving abilities, and proficiency in key competencies required for the position. Candidates will respond to a series of standardized questions, and their performance will be assessed using predetermined evaluation criteria to ensure a fair and consistent appraisal process.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List: Once the appraisal is complete, HR will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

DISCLAIMERS
The City of Moreno Valley is an Equal Employment Opportunity Employer. The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. As part of this commitment, the City of Moreno Valley will ensure that persons with disabilities are provided reasonable accommodations.


If reasonable accommodations are needed to participate in the interview process, please contact Human Resources at View email address on click.appcast.io or View phone number on click.appcast.io.
BENEFITS: For an overview of the City of Moreno Valley's excellent benefit offerings, please click the following link: City of Moreno Valley Benefits Overview
SELECTION PROCESS: Following an administrative review of each application, only the most qualified applicants will be invited to an oral interview and/or testing. The successful candidate will be required to pass a medical examination, and to submit original documentation to establish both work authorization and identity (per the Immigration Reform and Control Act of 1986). Criminal background investigations will be conducted, and, in accordance with our Drug Free Workplace Policy, a Drug Screening Test will be required.


The City of Moreno Valley is an EQUAL OPPORTUNITY EMPLOYER. For further information regarding this position, contact the Human Resources Department at View phone number on click.appcast.io.

The provisions of this job announcement do not constitute an expressed or implied contract.
01


This supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Responses should be complete and specific, describing work you have actually performed, the level and purpose of the work performed and how often. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. A resume will not be considered in determining your qualifications. A response of "see resume" or "see application" for any of the supplemental questions will result in the questions not being scored. Please check Yes/No if you understand the above requirement.

• Yes
• No

02


Please Indicate the highest level of education you have completed.

• Less than High School Diploma or GED
• High School Diploma or GED
• Some college coursework completed (less than 59 semester units or less than 89 quarter units)
• Associate's Degree (at least 60 semester units or 90 quarter units)
• Bachelor's Degree (at least 120 semester units or 180 quarter units)
• Master's Degree or higher

03


Do you possess experience working in a municipal and /or governmental environment?

• Yes
• No

04


If you answered "Yes" to the question above, please provide the name of the government agency where you gained your experience. ("See Resume" is not a valid response, if you do not have this experience, put N/A)
05


This position may require the incumbent to work any shift, including evenings, weekends, and holidays. Are youwilling to work these shifts?

• Yes
• No

06


Please rate your level of proficiency in using Microsoft software.

• Beginner
• Intermediate
• Advance
• No Experience

07


Please indicate the amount of progressively responsible experience you have providing administrative support or as a secretary.

• None
• Less than three (3) years
• Three (3) - four (4) years
• Five (5) - six (6) years
• Seven (7) years or more

08


Please share how your background and experience align with the Administrative Assistant for the Office of the Mayor & City Clerk. (Incomplete responses and "see resume" will not be considered.)
Required Question