Billing Specialist/E-Billing Appeals

Billing Specialist/E-Billing Appeals

Musick Peeler is seeking an experienced Billing Specialist/E-Billing Appeals in our Los Angeles office. This is a full-time, on-site, hourly, non-exempt position with a work schedule of 8:30 a.m. to 5:00 p.m., Monday Friday.

Qualifications

The candidate must have a minimum of 3+ years of legal billing experience, strong Excel/MS Office skills, with a deep understanding of legal billing rules (e.g., e-billing & client guidelines), excellent attention to detail, and superb communication/organizational skills. Direct Aderant or similar software experience required (such as Elite 3E). Experience with E-billing and appeals tracking and submission is required. This candidate will report to and work closely with the Director of Finance. We adhere to a team approach, working closely with billing and collections team members to reach monthly targets.

Software Experience

Must be proficient in Aderant/Sierra - or experience with Elite Enterprise, Elite Prolaw, or other equivalent legal billing software

Core Experience

Time entry and billing for hourly, flat-fee, and contingency matters

Understanding billable vs. non-billable time

Preparing prebills and final invoices

Handling billing adjustments and write-offs

Proficient with client-specific e-billing guidelines (LEDES, UTBMS codes)

Catching time entry errors, attention to detail

Ensuring rate accuracy

Reviewing narratives for compliance

Reconciling billing discrepancies

Familiar with basic accounts receivable (AR) processes

Applying client payments

Familiar with trust accounting basics (IOLTA awareness is a plus)

Month-end billing cycles

Working with general ledger summaries

E-billing platforms and site administration (e.g., CounselLink, Legal Tracker, Serengeti, etc.), including maintaining timekeeper status, rates, budgets, user profiles, submitting and tracking of appeals

Enter timekeeper rate and new matter setups for assigned billing and e-bill clients

Review outside counsel guidelines and update billing system to ensure compliance

Following strict client billing rules and guidelines

Communication

Working directly with billing team, attorneys and legal assistants

Explaining billing issues clearly (often to non-billing staff)

Handling confidential client and financial data discreetly

General Items

Finance or Accounting degree preferred, or equivalent relevant experience

Multi-office or large-firm billing environments

High-volume billing (hundreds of bills per cycle)

Collections support or client follow-up

Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)

Benefits/Compensation

Musick Peeler offers a collaborative and professional work environment with a competitive salary and excellent benefits. A summary of our full-time, non-exempt benefits includes:

Retirement: 401(k) plan with annual employer contribution; employee deferrals

Healthcare: Medical (HMO/PPO options), dental, and vision coverage; Dependent coverage, domestic partners coverage is available

Life Insurance: Group and supplemental life insurance options available

Disability: Long-term disability and long-term care insurance options available

Wellbeing: Employee wellbeing initiatives, including EAP professional counseling and referral services

Paid Time Off: Competitive vacation and sick leave; paid firm holidays

Parking/Transportation: MPG offers covered parking or a monthly transportation allowance

Celebrations: Events for holidays, birthday commemorations, special staff acknowledgments and annual firm events

Flexible Spending Account (FSA)/Plans Sections 125 and 132 plans available

Professional Development: On-boarding and in-house training programs, continuing learning and professional growth and development opportunities

Salary range for this position is $75K+ DOE

Firm Info:

Please visit for more detailed information about our firm.

Musick, Peeler & Garrett LLP provides equal employment opportunity to all employees and applicants without regard to race, color, creed, gender, religion, marital status, age, national origin, sex or any other applicable category protected by state and/or federal laws. In addition to federal law requirements, Musick, Peeler & Garrett LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the firm has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, retention, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.