Marketing Ops Coordinator

About Us SpectraMedix is at the forefront of transforming healthcare, empowering health plans and health systems with tools and insights to provide better, more cost‑effective care. Our platform delivers advanced analytics that help organizations excel in the transition to new value‑based payment (VBP) models. By combining advanced technology with seasoned experts, we provide a unique solution tailored to meet the healthcare industry's needs during this critical phase of value‑based care evolution. Our platform guides health plans, accountable care organizations, and health systems toward success in VBP initiatives. We are committed to an innovative environment where employees are empowered, growth is prioritized, and the quality equation in healthcare is reshaped. Our Values Diversity & Inclusivity: We believe diversity drives innovation and inclusion fosters collaboration. We are committed to a workplace where everyone feels valued, respected, and empowered. Role Overview The Marketing Ops Coordinator keeps marketing execution moving by owning scheduling, tracking, reporting, and coordination tasks that reduce bottlenecks and protect senior team time. This entry‑level operational and logistics‑focused role is ideal for someone who thrives on structure, consistency, and follow‑through. Location: Remote (open to US candidates; EST preferred). Video calls and occasional travel to our NJ office required. Candidates local to the office will be expected to attend in person at least 2 days a week. This Role Is Operational, administrative and process‑driven Focused on scheduling, tracking, reporting and execution support Suited for someone who enjoys systems, checklists and keeping teams on cadence A great entry point for a career in marketing or sales support This Role Is Not A creative, design or content‑creation role Responsible for copywriting, visual design or brand strategy Roles & Responsibilities Collaboration & Escalation Schedule and send approved content across designated channels (email, social, website, etc.) Collect and maintain relevant performance metrics (e.g., posting cadence, engagement signals) Ensure content is published on time and aligns with planned schedules Maintain internal communications to update the team when new campaigns go out Perform manual tracking tasks such as obtaining LinkedIn buyer intent, monitoring new follower additions, and logging channel engagement into an MQL spreadsheet Content Quality & Proofing Proofread outgoing content for clarity, accuracy, formatting, and basic brand alignment Ensure final materials are error‑free prior to publishing or distribution Manage a document‑control spreadsheet to track active resources Marketing Operations & Conference Support Assist Marketing Manager with pre‑conference/event planning; obtain event info, track ongoing event to‑dos, and complete post‑event workflows and follow‑ups Own shipment and tracking of conference materials Support internal communication and coordination between Marketing, Sales, and Finance for event‑driven activity Workflow & Systems Management Maintain and update Monday.com boards for accuracy and visibility Assist the team in tracking task ownership, deadlines, and completion across initiatives Send cadence‑based reports to marketing, sales, and C‑level leaders Schedule recurring meetings, take notes, and coordinate calendars Sales Support Assist with contact sourcing and list building Support list hygiene (organization, validation, de‑duplication) Prepare and maintain clean, targeted lists for outreach and campaigns What Success Looks Like Marketing and Sales operate on consistent schedules and cadences Content is published accurately and on time with minimal revisions Systems and reports are always current and reliable Senior team members spend significantly less time on administrative work Tasks are completed independently, on time, and with strong attention to detail Qualifications 1–3 years of experience in marketing operations, sales support or administrative roles Enjoys operational work, coordination, and maintaining structure Strong organizational and time‑management skills Comfortable using or learning tools such as Monday.com, LinkedIn, spreadsheets, Constant Contact, ChatGPT, and CRMs (HubSpot) Experience working with data, analytics, and maintaining spreadsheets Able to manage multiple tasks without close supervision Proven reliability and follow‑through Comfortable working independently after onboarding Growth & Development This role includes structured onboarding, clear expectations, and ongoing support. Over time, scope can expand for someone who demonstrates ownership, consistency, and operational excellence. The leaders overseeing this role are committed to a productive, enjoyable, and nurturing work environment. We will work with you to help you achieve success both in this role and in your personal areas of interest. Non‑Technical / Behavioral Competencies Worked with US based clients in onsite/offshore delivery models Strong verbal and written communication, technical articulation, listening, and presentation skills Proven analytical and problem‑solving skills Expertise in prioritization, time management, and stakeholder management (internal & external) Quick learner, self‑starter, proactive, and effective team player Experience working under tight deadlines within a matrix organizational structure Please email your resume to View email address on click.appcast.io to apply. #J-18808-Ljbffr SpectraMedix