Case Manager Assistant

Benefits:

Health insurance

Paid time off

401(k)

Bonus based on performance

Training & development

About the Role:

Blanco & Arias APC is looking for a motivated and detail-oriented Case Manager entry level Assistant to join our dynamic legal team in Torrance, CA. This is an exciting opportunity to play a key support role in a fast-paced law firm environment where your organizational skills and dedication will make a real difference for clients. We are committed to providing compassionate, high-quality representation to our clients, and we're looking for a dependable, detail-oriented Case Manager Assistant to support our case management team. The Case Manager Assistant plays a key role in keeping our cases moving and our clients cared for. This position handles daily administrative operations including incoming mail, phone coverage, medical appointment scheduling, and calendar maintenance. you thrive in a collaborative setting and have a passion for the legal field, we want to hear from you!

Responsibilities:

Scan, sort, and process incoming and outgoing mail; route correspondence to the appropriate case files and team membersAssist case managers and attorneys in organizing and maintaining client case files and legal documents

Upload and accurately label documents in the firm's case management system

Upload and accurately label documents in the firm's case management system

Communicate with clients, courts, and third parties to gather information and provide case status updates

Schedule, confirm, and follow up on medical appointments for clients (treating physicians, specialists, diagnostic imaging, QME/AME evaluations as needed) Maintain and update case calendars, including appointments, deadlines, and follow-up dates

Communicate with medical offices, clients, and vendors to coordinate scheduling and records

Provide general administrative support to case managers and attorneys as needed

Track case deadlines, hearings, and appointments to ensure timely follow-through

Coordinate medical records requests, and other case-related documentation

Support the legal team with administrative tasks including filing, scanning, and scheduling

Requirements:

Prior experience of office, administrative, or customer service experience (law firm or medical office experience a plus)

Strong organizational skills with exceptional attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite and legal case management software

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Bilingual (English/Spanish) a plus

Professional, client-focused demeanor with a strong sense of confidentiality

About Us:

Blanco & Arias APC is a dedicated law firm based in Torrance, CA, committed to providing exceptional legal representation and personalized service to every client we serve. Our clients trust us to fight for their rights with integrity and tenacity, and our team takes pride in delivering results that truly matter. We foster a supportive and growth-oriented workplace where every team member is valued and empowered to succeed.