Executive Assistant

Hiring Department

Ellis Fischel Cancer Center


Job Description

Join the Ellis Fischel Cancer Center and support a mission-driven environment advancing cancer research, care, and education.
The Executive Assistant reports to Research Administration and works closely with the Center Director and Associate Directors. This role operates independently while supporting daily operations, strategic initiatives, and leadership priorities. This position is on-site.
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Key Responsibilities
• Provide high-level administrative support to Cancer Center leadership, including calendar management, meeting coordination, and daily operational execution
• Prepare executive-level correspondence, reports, presentations, and meeting materials
• Coordinate and attend leadership meetings; take detailed minutes and track progress on strategic initiatives
• Manage communication (calls, emails, visitors) with professionalism and discretion; triage and respond appropriately
• Anticipate leadership needs by preparing agendas, briefing materials, and supporting documentation
• Coordinate travel arrangements, itineraries, and logistics for leadership and guests
• Support virtual and in-person meetings, including room setup, technology coordination, and speaker readiness
• Maintain organized filing systems and ensure proper handling of confidential and sensitive information
• Assist with HR-related processes such as reviewing applications, tracking time records, onboarding administrative staff, and supervising interns
• Manage supplies, purchasing, expense reports, reimbursements, and financial documentation (including journal entries as needed)
• Support Cancer Center events, including planning, communication, setup, and day-of coordination
• Create and distribute communications such as flyers, announcements, and emails
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Additional Opportunities
• Serve as an ambassador for the Cancer Center, fostering a positive and collaborative environment
• Lead or support staff engagement initiatives and special projects
• Contribute to process improvements and operational efficiencies
• Participate in professional development opportunities to enhance both technical and soft skills
• Play a key role in supporting high-impact initiatives across research, education, and clinical missions
• Other duties as assigned

Shift

Monday - Friday
8:00 a.m. - 5:00 p.m.


Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Ideal Candidate Qualities
• Highly organized with strong time management and multitasking abilities
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to producing high-quality work
• Ability to anticipate needs, think critically, and solve problems proactively
• Professional, adaptable, and able to handle confidential information with discretion
• Collaborative team player who builds strong relationships across departments
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience supporting senior leadership or working in a fast-paced administrative environment preferred

Anticipated Hiring Range

Salary Range: $19.25 - $26.87 hourly
Grade: GGS - 008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.


Application Materials

In addition to the Online Application, please provide Resume.


Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at .


Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer .


To request ADA accommodations, please call the Director of Accessibility and ADA at View phone number on click.appcast.io.