Payroll Benefits Specialist

Job Description

Position: Payroll Benefits Specialist

Pay: $75,000.00 per year

Type: Full-Time

Job description:

Join our dynamic team as a Payroll & Benefits Specialist, where you'll play a vital role in managing payroll processes, administering employee benefits, and ensuring compliance with financial and HR regulations. This position offers an exciting opportunity to leverage your expertise in payroll management, accounting software, and benefits administration within a collaborative environment committed to excellence. Your proactive approach and attention to detail will help us deliver seamless payroll services and comprehensive benefits programs that support our dedicated workforce.

Responsibilities:

• Independently manage end-to-end bi-weekly payroll for 250+ employees across six multi-state locations, ensuring accuracy, compliance, and timely processing (including any international payroll, if applicable).
• Lead ACA reporting and compliance efforts, partnering with HR and legal counsel to ensure adherence to applicable regulations.
• Works closely with General Managers to reconcile any errors in employee pay or hours worked.
• Communicates labor spending with VP of Finance.
• Administer and support company benefits programs, including open enrollment, vendor coordination, and employee eligibility management, in partnership with HR.
• Ensure compliance with federal, state, and local payroll tax regulations, labor laws, and wage and hour laws, including multi-state tax filings and reporting.
• Maintain and update the payroll system (Paycor/Paychex) to ensure accurate employee data, pay rates, deductions, and benefits are reflected correctly.
• Serve as the company’s payroll subject matter expert and primary escalation point for complex payroll, tax, and compliance matters.
• Work closely with the HR department to ensure proper recording of employee data such as new hires, terminations, salary changes, and benefits enrollments.
• Manage payroll-related accounting functions, including general ledger reconciliation, cash funding requirements, and reporting support for the accounting team.
• Manage payroll tax filings, including federal, state, and local taxes, and ensure timely submission of tax forms such as W-2s and 1099s.
• Identify opportunities to improve payroll processes and systems, ensuring efficiency, accuracy, and compliance.
• Assist with payroll forecasting and budgeting by providing accurate payroll data and insights to the finance and operations teams.
• Collaborate with HR and management to provide data for compensation and benefits analysis, ensuring that pay rates are competitive and aligned with industry standards.
• Stay up to date on changes in payroll-related regulations and ensure company policies and practices comply with the latest laws and standards.

Qualifications:

• Proficient in payroll system Paycor is required.
• Two years minimum experience with payroll accounting and processing.
• Strong problem-solving skills, a thorough understanding of Excel, and strong written and verbal communication skills.
• Experience with multi-state payroll processing is required.
• Experience in a manufacturing or multi-location environment is preferred.
• Certified Payroll Professional (CPP) is preferred but not required.
• Strong knowledge of federal, state, and local payroll regulations, including multi-state tax laws and compliance.

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person at 6301 Midland Industrial Drive, Shelbyville, KY 40065