Accounts Payable Specialist

Integrated Mill Systems (IMS) is a process automation solutions provider. IMS designs, builds, programs, and implements Level 1 control systems, primarily in support of the metals producing and processing market, providing a wide range of equipment and services for both new and retrofit projects. We are an award winning Automation Company that is passionate about the work we do, takes pride in our project outcomes, and highly values our reputation.

Position Overview:

The Accounts Payable is responsible for executing daily accounting functions, data entry and verification processes with a high level of reliability and attention to detail. Working closely with all internal departments, vendors, customers, and employees to ensure proper accounting procedures are completed effectively and efficiently. This position reports to and receives directions from the Financial Controller.

Pay: $22.00-$24.00 per hour

Schedule: Monday - Friday

Primary Duties:

• Develop and communicate changing instructions for any process for efficiency purposes to management


• Review and verify packing slips with entry from receiving


• Three-way review and verification of payable invoices (purchase order, packing slip, invoice)


• Enter invoice and credit memos with accuracy


• Review vendor statements and investigate discrepancies, incorrect pricing, and billing errors directly to vendors


• Investigate discrepancies with open receipts on the accrual report


• Work with purchasing to ensure the proper quantity for subcontractors to match invoicing


• Facilitate electronic files and confirm they are appropriately named and filed on the accounting server


• Paper document filing (minimal)


• Review all employee expense receipts for correct account, subaccount and required documentation


• Be consistent and precise when handling data entry, filing and dealing with other departments


• Responsible for compliance section in ERP system (W9’s, Vendor COI’s, etc)


• Schedule outgoing payments


• Monitor payment terms and due dates to avoid late fees while optimizing working capital (knowing which vendors charge late fees)


• Other duties as assigned.

Requirements:

• Associate’s degree in accounting with 2 or more years of relevant work experience


• Five years of general accounting skills or 6  years’ relevant work experience

Qualifications:

• Experience with Excel, Word, Power Point, Google Mail and ERP systems


• Ability to work independently and as part of a team


• Strong problem-solving skills and work ethics


• Excellent verbal, written, and interpersonal communication skills


• Excellent organizational and multi-tasking skills


• Must have leadership skills


• Adept in meeting all deadlines


• An understanding of customer, vendor and employee relationships and the interaction within corporate structure


• A dedication to financial procedures


• Be a flexible and adaptive member of the IMS team, occasionally shifting focus to augment or helping other team members outside the primary scope of duties


• A desire to continue to learn and adapt new skills


• Continually improve skills and knowledge to advance within the organization


• Bring new information, ideas, and practices to the IMS team, but also being capable of following direction and orders from management and leadership


• Being receptive to knowledge, ideas, experiences, and problem solving of other members but also being able to decide and stand behind decisions

Essential Elements/Job Functions Assessment:

Physical:

• Seeing General


• Close Vision


• Hearing and Listening


• Clear Speech - Simple


• Touching - Dexterity, Hand, Finger


• Walking


• Typing


• Sitting

Stress Factors:

• Repetition


• High Pressure


• Fatigue

Mental Requirements:

• Reading - Simple 


• Writing - Simple 


• Perception / Comprehension


• Memorization


• Clerical


• Analyzing


• Math Skills


• Judgment


• Decision - Making

Work Environment:

• Work Alone


• Works with Others


• Works Around Others


• Verbal Contact with Others


• Face-To-Face Contact


• Inside

Equipment:

• Computer


• Keyboard


• Mouse


• Phone


• Calulator


• TV Monitors

Competitive Benefit Package:

We offer a competitive benefits package including:

• 401(k) Safe Harbor Match


• Medical (PPO & HSA)


• Dental


• Vision


• Life Insurance


• AD&D Insurance


• Flexible Spending Account


• Health Savings Account 


• Short-Term Disability


• Long-Term Disability


• Allstate: Accident & Critical Illness Plans


• Work Site benefits


• Paid Time Off options (PTO & Vacation)


• Paid Holidays

IMS is an Equal Opportunity Employer:

Candidates are subject to reference checks, credit, criminal background and DMV checks, assessments, and drug screen. EOE/M/F/Vets/Disability