Unit Secretary

Evening Shift (United States of America)Employment Type Part-time - Evenings Compensation: Starting wage $19.50 (eligible for increase based on experience)Days Worked Every third weekend requirement, every third holiday rotation requirement. Hours: 24 hours/week, 8-hour shifts; 3:00p - 11:00pm Primary Location Main Hospital - Grand Rapids, MI Department Name Inpatient Acute Rehab Other Benefits: Annual Merit Increases, Health Insurance (Medical, Dental, Vision,) PTO, Holiday Pay, PSLF Eligible, Tuition ReimbursementJob TitleUnit SecretaryJob DescriptionThe Unit Secretary has the role of providing various administrative and patient facing duties in the rehabilitation hospital. Unit secretaries interact with multi-professional departments to coordinate the care of admitted patients. Acts as a liaison between hospitals, clinical staff, providers, and patients to process referrals and consultations. The unit secretary is first line communication for all incoming calls to the nursing units, admits and discharges patients from the electronic medical record, and keeps organized details for appointments and transfers of patients.Essential Job ResponsibilitiesClerical and Administrative Support – Each unit secretary is required to perform the following skills:Communicates and exchanges information in a timely manner with employees from departments in acute care hospitals that provide services for Mary Free Bed patients.Completes applicable physician orders and requests from the nursing staff and communicates according to policy or department processes.Confers with the responsible RN to schedule patient activities and testsMaintains appropriate lists for nursing and physicians with updated information.Answers telephones, takes messages, and communicates messages to the appropriate personPerforms clerical functions such as admissions, discharges, and transfers of patients according to policies and processes.Monitors supply levels, and orders office supplies and equipment as needed. Receives and places items in proper storage areas.Communication – Each staff member in the Nursing Department is responsible to communicate in a timely, professional, and respectful manner always.Competently and professionally manage multiple communication systems simultaneously, including answering and triaging incoming calls using multi-line phone system, internal communication with staff, monitor email, and face-to-face requests from staff, patients, and families.Employee training and competency assessments – Each unit secretary is responsible for orientation and training of new employees. Additionally, each employee must complete all required training and competency assessments prior to the posted deadlines.Working knowledge of Microsoft Word, Outlook email, Excel, medical EMR and basic knowledge of PC applications.The unit secretary is also responsible for other department tasks, as assigned, and in alignment with departmental policies and procedures. Performs assignments as directed by management and provides input on new services or revisions to new/existing policies and procedures as appropriate.Embrace Diversity, Equity, and Inclusion, by:Treating everyone with dignity and respectOpening more doors to opportunities for underrepresented culturesGrowing talent and peopleEvaluating and eliminating disparitiesTaking action against injustices, bias and racismHonoring our differences and how to collaborateEducating staff, patients, and the communities we care forRestoring Hope and Freedom, togetherCustomer Service ResponsibilitiesDemonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.Responsibilities in Quality ImprovementContribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.Essential Job QualificationsMinimum of 2 years college experience or equivalent years of experience in administrative work.Computer experience with high accuracy level of data entryExcellent telephone and customer service skillsOutstanding organizational, interpersonal communication and overall customer service skills.Ability to perform in a high paced environment with a positive attitude and interact with professional staff in an appropriate manner.Preferred Job QualificationsAssociate degree in health-related fieldKnowledge of medical terminology and clinical rehabilitation.Physical Requirements for Essential Job QualificationLevels:None (No specific requirements)Occasionally (Less than 1/3)Frequently (1/3 to 2/3)Majority (More than 2/3)Remain in a stationary position: MajorityTraverse or move around work location: OccasionallyUse keyboard: FrequentlyOperate or use department specific equipment: NoneAscend/Descend equipment or ladder: NonePosition self to accomplish the Essential Functions of the role: NoneReceive and communicate information and ideas for understanding: NoneTransport, position, and/or exert force:Up to 10 pounds: OccasionallyUp to 25 pounds: _____Up to 50 pounds: _____Up to 75 pounds: _____More than 100 pounds: _____Other weight: Up to___ pounds _____Other: NoneConsistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at View email address on click.appcast.io Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.