Purchasing Assistant

Job Description

Job Description

Job Description:

The ideal candidate is dependable, proactive, and able to prioritize multiple tasks in a fast-paced team environment . Responsibilities include maintaining inventory records, processing purchasing documents, following up with vendors, assisting with office supply orders, and coordinating with various departments and locations.

• At least 1 year of experience in an administrative, purchasing, inventory, or related office support role.
• Previous experience in office administration, purchasing, or inventory management is preferred.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Familiarity with ERP systems or other inventory/procurement software is a plus.
• Strong data entry, organizational, and record-keeping skills with a high level of accuracy.
• Excellent communication, follow-up, and coordination skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Strong attention to detail and ability to maintain accurate information and documentation.
• Previous experience in HVAC, manufacturing, construction, or a related industry is helpful but not required.

Essential Duties & Responsibilities

• Process receiving documents, purchase orders, and related paperwork.
• Perform accurate data entry and general clerical tasks.
• Create and process work orders and stock transfers.
• Monitor vendor orders, deliveries, returns, and discrepancies.
• Close purchase orders (POs) promptly and accurately.
• Review and manage sales order flags.
• Assist with inventory control and maintaining proper stock levels.
• Purchase and maintain office supplies.
• Maintain accurate and organized purchasing records.
• Provide administrative and liaison support to management and other departments.
• Assist with special projects and other Purchasing Department needs.
• Prioritize tasks, solve problems, and work effectively in a fast-paced team environment.
• Perform other duties as assigned

If you’re organized, detail-oriented, and ready to grow your skills in purchasing and inventory, we’d love to hear from you! Join our team as a Purchasing Assistant and make an impact at Superior Duct Fabrication. Apply today!

Superior Duct Fabrication, Inc. manufactures duct work and sheet metal products for the HVAC industry, as well as industrial dust collection and exhaust systems. Our goal is to provide superior service and high-quality products to our customers to enable them to meet their deadlines. We work closely with customers on a wide range of commercial projects all over the Western US, shipping from our 8 locations in Pomona and Camarillo Corona, Anaheim, Oceanside, California. Las Vegas, Nevada, Tempe, Arizona, and Columbus, OH.

Company Description

Superior Duct Fabrication, Inc. manufactures duct work and sheet metal products for the HVAC industry, as well as industrial dust collection and exhaust systems. Our goal is to provide superior service and high-quality products to our customers to enable them to meet their deadlines. We work closely with customers on a wide range of commercial projects all over the Western US, shipping from our 8 locations in Pomona and Camarillo Corona, Anaheim, Oceanside, California. Las Vegas, Nevada, Tempe, Arizona, and Columbus, OH.