Sr. Administrative Assistant
Ambry Genetics
Sr Administrative Assistant
The Sr Administrative Assistant job is a critical function in supporting and meeting the needs of the Operations department. By handling a variety of tasks to ensure that all interactions between the organization and others are smooth and productive, this role will provide support in general office tasks, scheduling, meeting organization, travel arrangements and ad-hoc project management. A successful Senior Administrative Associate will be professional, polite, attentive and accurate, always being prepared and responsive, willing to meet challenges directly with excellent communication and time management skills.
Essential Functions
Responsibilities including, but not limited to:
- Work interdepartmentally with various teams and leadership
- Approachable/friendly/communicates professionally
- Lead the Spirit Committee/Outreach group for the Clinical Lab and collaborate with other department Admins for Spirit Committee events
- Host Monthly Town halls, Quarterly All Hands & Weekly Sync
- Plan lab celebration events
- Assist with planning/coordinating/scheduling and answering event questions
- Coordinating meeting preparation, including agenda development, minute taking, and timely distribution to stakeholders
- Coordinating internal and external lab tours
- Manage calendars for Lab VPs scheduling/moving conflicts/working with others to organize
- Routine skeleton decks for re-occurring meetings and following up to make sure they're done
- Coordinating with outside vendors and consultants (IT support, printers, and suppliers)
Administrative Support:
- Distribution of KPI Metrics daily morning email
- Order lunches for Monthly Town Halls, and other lunches as needed (day and evening shifts)-communicate what was ordered through calendar update, and Digital Board
- Order supplies for all of the lab
- Approve time-off requests in UKG for VPs
- Approve expense reports in Concur for VPs
- Setup and input purchase requisitions in SAP
- Submit VP expenses in Concur
- Book and coordinate travel as needed for events and/or VPs
- Maintain distribution lists to ensure they are current in email and Teams
Recognition Program Support:
- Tremendous Gift Cards, All Star Awards, EOM, and EOQ, awards for Lab and Diagnostics
- Ordering and distribution of awards and certificates
- Update Employee of the Month/Quarter boards with photos
Onboarding Support:
- Sending SLT and Lab Managers new hires with start date
- Coordinate with EH&S to have safety tours scheduled/executed for new hires
- Employee name tags for lab coat hangars
- Assisting with setup, organization, and maintenance of office spaces and systems
- Providing logistical support for office improvement and organizational projects
Qualifications
- 3+ years of relevant administration experience
- Excellent communication and interpersonal skills
- Strong Microsoft Office skills (Excel, PowerPoint, Outlook)
- Event planning/execution experience a plus
Preferred:
- Experience with SAP preferred
- Some college required; Bachelor's degree strongly preferred
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Vacancy posted 2 days ago
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