HR Administrative Assistant

About the Organization Humane Society of Summit County serves our community by caring and advocating for vulnerable animals and enriching the lives of pets and people. Category NonProfit Description The HR and Administrative Assistant provides administrative and operational support to the human resources department and administrative support to the CEO and Board of Directors. This position assists with recruitment and onboarding, benefits administration, employee records and compliance, policy and job-description updates, internal communications, monthly payroll and Board reporting, IT support coordination, and staff meetings and wellness initiatives. The position serves as a resource for employees and applicants, coordinates with external service providers, maintains accurate and confidential organizational records, and provides administrative support during evening Board and committee meetings as required. Assist with the administration of employee benefit plans, including enrollments, changes, terminations, employee questions, provider coordination, statement reconciliation, and resolution of related payroll discrepancies. Assist in processing unemployment claims, FMLA requests, workers’ compensation cases, and OSHA-related documentation by preparing correspondence and maintaining required records. Maintain accurate and confidential HR files and records, including personnel, Form I-9, and OSHA documentation, and conduct periodic audits to ensure compliance with federal, state, and organizational requirements. Assist with reviewing and updating organizational policies, employee handbooks, HR and administrative processes and procedures, and job descriptions to maintain accuracy, consistency, and legal compliance. Respond to employee and applicant inquiries regarding policies and hiring processes, escalating complex matters to the Director of HR and Administration as needed. Support recruitment and onboarding by posting job advertisements, tracking applicants, coordinating communications, processing background checks, and assisting with new-hire orientation and required training. Support employee feedback, performance-review, recognition, and engagement initiatives, including employee surveys and staff events. Provide general administrative support, including scanning, electronically filing, and maintaining documents; preparing correspondence; processing mail; scheduling meetings; and maintaining calendars. Provide administrative support to the CEO and Board of Directors, including preparing and organizing files, maintaining SharePoint sites, collecting and distributing Board and committee materials and minutes, coordinating meeting logistics, attending and providing administrative support during evening Board and committee meetings, and assisting with communications and reservations. Prepare and distribute the monthly staff newsletter, coordinating content and organizational updates as needed. Assist with preparing monthly payroll and Board reports and other organizational reporting by collecting, organizing, verifying, and compiling required information. Serve as an administrative liaison between staff and the organization’s IT provider by submitting and tracking IT support tickets, assisting with their resolution, and coordinating technology needs, including setting up employee email accounts, laptops, printers, and other equipment. Assist with the planning, setup, and execution of monthly staff meetings, including obtaining necessary supplies and coordinating food and beverages. Support quarterly wellness-focused staff meetings by scheduling wellness trainings, organizing wellness-related activities, and supporting initiatives that promote staff well-being. Perform other related duties of a comparable nature as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position Requirements Pay Rate $20-22/hr based on experience Work Hours / Shifts This is a full-time position working 40 hours per week, primarily Monday through Friday during regular business hours. The employee must be available to attend scheduled evening Board and committee meetings and may occasionally be required to work evenings or weekends for special events. The regular schedule may be adjusted within the work week to accommodate scheduled evening meetings and organizational needs. Travel Occasional (e.g., for attending meetings, recruitment events, or training). Minimum Education Associate's degree in Human Resources, Business Administration, or a related field required. Minimum Experience At least two years of experience in HR or administrative role required. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and HRIS/payroll software. Strong computer skills including familiarity with various office equipment, software applications, and troubleshooting basic technical issues. Understanding of HR principles, policies, and compliance standards, including FMLA, workers' compensation, OSHA, and employment laws. Must be 18 years or older to apply. Offers of employment are contingent on a background check including insurable driving record. Preferred Qualifications Communication and Confidentiality: Ability to handle sensitive and confidential information with professionalism and discretion while communicating effectively and empathetically with employees, applicants, leadership, Board members, and the public. Organization and Flexibility: Ability to manage multiple priorities, meet deadlines, respond to changing needs, and remain focused in a fast-paced environment. Problem-Solving and Conflict Resolution: Ability to troubleshoot routine issues, exercise good judgment, and respond professionally to difficult situations. Executive and Board Support: Experience providing administrative support to executive leadership or a Board of Directors, including preparing meeting materials, maintaining files, and coordinating meeting logistics. Technology and Systems: Experience with Microsoft Office, SharePoint, HRIS or payroll systems, electronic document management, and basic technology setup or troubleshooting. Professional Follow-Through: Strong attention to detail and the ability to independently complete assigned tasks, maintain accurate records, and follow through on requests. Animal-Welfare Environment: Comfort working in an animal-welfare environment and around animals, animal odors, noise, and cleaning chemicals. Physical Demands Sitting: Often up to 90% of workday. Standing /Walking: Frequently, up to 20% per workday. Driving: Occasionally. Lifting/Carrying: Occasionally, up to 20 pounds other personnel or lifting equipment may be utilized to assist with heavy lifting as necessary. Stooping/Bending: Occasionally. Kneeling: Occasionally on one or both knees. Pushing/Pulling: Frequently, up to 20 lbs. Cervical Flexion/Extension, Side Bending and Rotation: Occasionally, turning head side to side Climbing: Occasionally. Feeling/Touching: Frequently, keyboards or computers. Seeing: Near and far acuity, depth perception, and field of vision. Repetitive Motion: Frequently for tasks such as data entry. Talking/Hearing: Frequently to communicate with staff and the public. Benefits Health insurance Paid time off Retirement plan Dental insurance Vision insurance Short-term disability Accident Insurance Full-Time/Part-Time Full-Time Position HR Assistant Exempt/Non-Exempt Non-Exempt Open Date 8/24/2026 EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications. #J-18808-Ljbffr