Back-Up Administrative Coordinator

Backup Administrative Coordinator

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Main responsibilities:

Position Summary

The Backup Administrative Coordinator provides operational and administrative support to the store while serving as a trained backup for key administrative functions. This role assists with hiring and onboarding activities, payroll processing, scheduling support, workforce administration, compliance reporting, record maintenance, and general office operations. The Backup Administrative Coordinator partners with store leadership to ensure accurate and timely completion of administrative processes while providing excellent service to associates and applicants.

Key Responsibilities Administrative Support

• Provide administrative support to store leadership and department managers.
• Maintain confidential employee and business records in accordance with company policies.
• Process and organize store correspondence, reports, and documentation.
• Support daily office operations and ensure administrative tasks are completed accurately and on time.
• Assist with data entry, filing, auditing, and record retention activities.

Hiring & Onboarding Support

• Assist with recruiting, hiring, and onboarding processes.
• Support interview scheduling and candidate communications.
• Monitor onboarding progress and follow up on outstanding new hire requirements.
• Assist with I-9 administration and employment documentation compliance.
• Maintain hiring and onboarding records in company systems.

Payroll & Workforce Administration

• Support payroll processing activities, including timecard review and corrections.
• Assist associates and managers with payroll-related questions.
• Maintain attendance and scheduling records.
• Ensure workforce administration activities are completed accurately and in compliance with company standards.
• Assist with labor reporting and workforce data management.

Compliance & Record Management

• Maintain compliance with company policies, employment regulations, and recordkeeping requirements.
• Support audits related to payroll, hiring, I-9s, and personnel files.
• Monitor required documentation and follow up on outstanding compliance items.
• Assist with employment authorization and onboarding compliance activities.
• Protect confidential employee information and maintain data integrity.

Customer & Associate Support

• Serve as a resource for associates regarding administrative processes, onboarding, payroll, and benefits resources.
• Provide professional customer service to applicants, associates, and visitors.
• Support communication between store leadership and associates.
• Assist in resolving routine administrative concerns and escalating issues as necessary.

Backup Administrative Functions

• Perform Administrative Coordinator responsibilities during absences or periods of increased business need.
• Ensure continuity of payroll, onboarding, compliance, and office operations.
• Cross-train on administrative systems and processes to provide operational support when required.
• Partner with store leadership to address urgent administrative matters.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table.