Contract and Procurement Technician (Executive I)

Job Requisition ID: 55303 
Opening Date: 08/06/2026
Closing Date: 08/20/2026
Agency: Department on Aging
Class Title:  EXECUTIVE I - 13851 
Skill Option:  None  
Bilingual Option:  None
Salary: Anticipated Starting Salary (Effective 07/01/2026): $6135, Full Range: $6135 - $8790
Job Type: Salaried
Category:  Full Time  
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  RC062 Technical Employees, AFSCME
Merit Comp Code: 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

About the Agency

The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental, and vision plans
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Option pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits, please follow this link.

Position Overview

Join a collaborative team where you’ll play an important role in supporting the agency’s contracting, granting, and procurement efforts. In this position, you’ll work closely with management and program staff to move key initiatives forward by evaluating AWAQ applications, reviewing grant proposals, monitoring provider registrations in GATA, and assisting with BidBuy tasks under the guidance of the Agency Procurement Officer. You’ll also create clear and professional correspondence for providers and applicants while helping to implement policies for fee‑for‑service and other grant programs. This role is ideal for someone who enjoys meaningful, detail‑oriented work and contributing to smooth, impactful program operations, with additional opportunities that support your core responsibilities.

Essential Functions

• Confers with management and other department staff to facilitate contracting, granting, and procurement processes with key program areas.
• Evaluates All Willing and Qualified (AWAQ) applications for prospective Service Providers and grant applications/proposals.
• Reviews statuses of entities registering in GATA. Performs work in the BidBuy system as directed by the Agency Procurement Officer.
• Develops and prepares correspondence with providers, grantees and applicants if required by the application and/or the grant agreement/award processes. Implements policy related to administrative contracting and procurement processes for the Departments fee for service programs and other assigned grant programs.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of four years of college, preferably with course work in business or public administration.
• Requires one year of responsible administrative experience in a public or business organization, or the completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers two years of experience demonstrating extensive knowledge of the Grant Accountability and Transparency Act (GATA).
• Prefers two years of experience demonstrating working knowledge of the principles of governmental procurement.
• Prefers two years of experience demonstrating extensive knowledge of grant agreement development work.
• Prefers two years of experience demonstrating the ability to develop and maintain cooperative working relationships.

Conditions of Employment

• Requires ability to pass a criminal background check.

Work Hours: 8:30am - 5:00pm Monday-Friday
Headquarter Location: 1 Natural Resources Wy, Springfield, Illinois, 62702
Work County: Sangamon
Agency Contact: Nick Gilmore
Email: View email address on us.fitly.work
Phone #: View phone number on us.fitly.work
Posting Group: Fiscal, Finance & Procurement

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on us.fitly.work
• View email address on us.fitly.work