Site Logistics Coordinator

In Office Requirement - Full Time We’re committed to enhancing the associate experience at GEICO, and we’re looking for a Site Logistics Coordinator to support our delivery within the Palo Alto location. You will report to and work with the Location Site Manager to drive associate engagement and experiences. The Site Logistics Coordinator is responsible for overseeing the daily operations, activities, and administrative functions at an assigned site. This role ensures effective coordination between staff, vendors, customers, and leadership to maintain a productive, safe, and organized environment. The Site Logistics Coordinator will serve as the on‑site point of contact for operational needs, scheduling, issue resolution, and compliance with company policies and procedures. Key Responsibilities Operational Support Support the management of the day‑to‑day site operations to ensure business continuity and efficiency. Coordinate schedules, staffing needs, and activity calendars for site programs and services. Monitor site inventory, supplies, and equipment; submit requests and track usage as needed. Serve as a non‑on‑site contact for employees, clients, and partners. Administration & Reporting Prepare, maintain, and track daily, weekly, and monthly reports as required. Maintain accurate records, logs, databases, and documentation to support operational compliance. Assist with budget tracking, and expense reporting as assigned. Customer & Stakeholder Relations Provide excellent customer service to staff, clients, and visitors. Address questions, concerns, or issues, escalating when appropriate. Coordinate communication between the site, leadership, departments, and external partners. Work with facilities, security, and other support roles. Compliance & Safety Ensure the site adheres to company policies, regulatory requirements, and safety standards. Conduct or support safety checks, incident reporting, and risk mitigation activities. Support onboarding and training processes for new staff or volunteers at the site. Program & Project Coordination Assist in planning, launching, and evaluating site‑specific programs or projects. Track milestones, deadlines, and deliverables to ensure successful execution. Support event coordination, logistics, and resource allocation. Qualifications Education & Experience Associate or bachelor’s degree preferred. 2+ years of experience in operations, administration, coordination, or related roles. Experience supervising or supporting teams is a plus. Skills & Competencies Strong organizational and time‑management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and other administrative systems. Ability to multitask, adapt to changing priorities, and work independently. Problem‑solving mindset with strong attention to detail. Working Conditions On‑site role with responsibilities that may require occasional evening or weekend hours. Ability to lift up to 35 lbs, perform site walk‑throughs, or assist with onsite operational tasks as needed. Annual Salary $32.05 - $50.36 The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations. At this time, GEICO will not sponsor a new applicant for employment authorization for this position. Benefits Comprehensive Total Rewards program that offers personalized coverage tailor‑made for you and your family’s overall well‑being. Financial benefits including market‑competitive compensation; a 401K savings plan vested from day one that offers a 6% match; performance and recognition‑based incentives; and tuition assistance. Access to additional benefits like mental healthcare as well as fertility and adoption assistance. Supports flexibility – We provide workplace flexibility as well as our GEICO Flex program, which offers the ability to work from anywhere in the US for up to four weeks per year. The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled. GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants. #J-18808-Ljbffr